Intern, Project Administrator

3 weeks ago

pune, India DNV Full time

Local Unit & Position Description: 

The Intern, Project Administrator reports to the Team Lead, Project Administrator. The Intern, Project Administrator is responsible for efficient and timely handling of project set-up, project updates, invoicing and project closing with a focus on minimizing WIP days to maximize cashflow in the business, always in line with the customer contract. The Intern, Project Administrator communicates with both internal and external clients in a timely, clear, concise, and professional manner on all relating topics. This role delivers services to different regions/ business units within Energy Systems.

Primary tasks of this role:  

High proficiency in working with relevant systems performing project set-up, project updates, invoicing and project closing activities. Ability to prioritize and deliver timely support requests. Proactive, timely & accurate invoicing in line with contract to reduce WIP balances.  Collaborates and communicates regularly with the Project Controller and Project Manager on related items.  System related activities for assigned projects: Project setup and Maintenance in TeamCenter (Including Agreement & Budget). Project setup and Maintenance in Oracle Finance (Including Agreement & Budget). Classifications; Task Creation and Maintenance; Bill Rate Addition and Maintenance; Project/Date revisions and closure; All other general Project setup and maintenance; QC of Project Setup for accurate transactional and general ledger processing and invoicing (Coordination with the PC and/or PM) Draft Invoice Generation. Transaction Control adjustments in Expenditure Inquiry (Time Transfers, Splits, Holds, Billable Flags, , as directed by the Project Controller and/or Project Manager. Works with the PC and/or the PM to resolve transactional errors in Oracle. Event entry and processing related to invoicing, and Revenue Recognition. Invoice Processing. Invoice manual revisions to the formatted document, and attachments. Invoice Distribution up to and including Client Portal Entry. Credit Memo approval request, Oracle creation and processing. Being part of a truly international company with more than 150 years of heritage in a transitioning industry. Learning and Development. Working with great colleagues who value teamwork and team development. Building a professional network through experts within DNV

Position Qualifications: 

Bachelor’s degree in finance or equivalent Excellent written and verbal communication skills in English  Comfortable working as part of a global and multi-cultural team Comfortable working in 2 to 11pm shift with Hybrid working

Personal Qualities

Communicates effectively, is pragmatic, builds relationships and can influence  Has the ability to respect and understand cultural diversity and to communicate and relate to people at different levels  Keep a positive and proactive attitude, with a solution-oriented mindset  Executes tasks independently Be self-motivated, resilient and cope with work pressure  Attention to detail  High proficiency in learning and working with systems

Reliable and good communicator

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