Facility Administrator

3 weeks ago

Gurugram, India Pathways World School, Gurgaon Full time

Position Overview

The Facility Administrator will be responsible for overseeing, maintaining, and enhancing the entire school campus infrastructure, including buildings, classrooms, hostels, staff quarters, sports complexes, air-conditioning systems, power supply, water and sanitation, safety, landscaping, and other utilities. This role ensures smooth day-to-day functioning of all facilities, preventive and breakdown maintenance, and adherence to statutory, environmental, and safety standards.

Key Responsibilities

1. Facilities & Infrastructure Management

  • Oversee upkeep of all buildings, hostels, classrooms, dining halls, staff housing, and common facilities.
  • Ensure smooth functioning of centralized air-conditioning, electrical systems, plumbing, sewage treatment plants (STP), borewells, RO plants, elevators, and DG backup.
  • Manage campus landscaping, horticulture, and cleanliness in collaboration with housekeeping teams.

2. Maintenance & Operations

  • Develop and implement preventive maintenance schedules for HVAC, electrical, water supply, fire safety, and other critical systems.
  • Coordinate timely repairs to minimize downtime and disruptions to school activities.
  • Monitor energy, water, and resource consumption and implement sustainability practices.

3. Vendor & Contract Management

  • Oversee contracts for housekeeping, security, pest control, landscaping, and outsourced maintenance services.
  • Negotiate service agreements and ensure performance delivery within budget.

4. Safety, Compliance & Risk Management

  • Ensure adherence to all statutory compliance (fire safety, pollution control, electrical norms, building regulations).
  • Maintain campus security and safety protocols in coordination with security staff.
  • Conduct regular audits and drills for fire, disaster preparedness, and safety awareness.

5. Team Leadership & Coordination

  • Lead a team of maintenance engineers, technicians, housekeeping, transport, and security staff.
  • Provide training, allocate responsibilities, and monitor performance.
  • Work closely with school administration, academic staff, and students to ensure a safe and functional environment.

6. Budgeting & Planning

  • Prepare annual budgets for facilities and maintenance.
  • Track expenses and ensure cost-effective operations.
  • Plan and oversee new construction, renovation, and infrastructure upgrades.

Qualifications & Experience

  • Bachelor's degree/Diploma in Civil / Mechanical / Electrical Engineering (Master's preferred).
  • 10 to 12 years of relevant experience in facilities management, preferably in large campuses, residential schools, universities, or hospitals.
  • Strong knowledge of HVAC, electrical, and civil maintenance.
  • Experience in handling large teams and multiple vendors.
  • Exposure to sustainability initiatives (solar power, waste management, rainwater harvesting) preferred.

Skills & Attributes

  • Strong leadership, planning, and organizational skills.
  • Ability to multitask and handle emergencies under pressure.
  • Excellent vendor negotiation and contract management skills.
  • Knowledge of statutory compliances, safety, and security systems.
  • Good communication and interpersonal skills to work with staff & students.

If interested, please share your CV

  • Facilities Manager

    3 weeks ago

    Gurugram, Gurugram, India Impetus Career Consultants Full time

    Job Description Job Summary: The Senior Associate - Admin and Facilities - is responsible for overseeing and managing the administrative and facility operations to ensure a safe, efficient, and well-organized work environment. This role involves coordinating various office services, managing facilities, and supporting the overall administrative needs of...

  • Facilities Manager

    3 weeks ago

    Gurugram, India Valion Full time

    Company Description Valion is India's first Private Real Estate Family Office (P.R.E.F.O) with a presence in Gurgaon, Mumbai, and Singapore. With over 10 years of experience, Valion is a trusted partner to over 2000 high-net-worth individuals and families, managing investments and assets worth over INR 4000 crores. In 2014, the group launched 'PropCare' to...

  • Administration and Facilities Manager

    3 weeks ago

    Gurugram, India Vetic Full time

    Hiring Facility Manager (Admin), 3–5 yrs experience, to manage vendor relations, maintenance, repair, housekeeping and daily operations of office premises, ensuring smooth operations and a safe, well-maintained workplace

  • Facilities Executive

    3 weeks ago

    Gurugram, India S&P Global Market Intelligence Full time

    *Whats in it for you: * The Facility Executive for Soft Services will manage and oversee all non-technical facility services, ensuring a high standard of cleanliness, security, and general facility upkeep. With 8 to 10 years of experience, the ideal candidate will bring a comprehensive understanding of soft services, operational management, and team...

  • Facility Executive

    4 days ago

    Budhera, Gurugram, Haryana, India SGT UNIVERSITY Full time

    The Facility Executive is responsible for overseeing day-to-day facility operations, ensuring that the premises, infrastructure, and services run smoothly, efficiently, and safely. This includes supervision of housekeeping, security, maintenance, utilities, and vendor management, while ensuring compliance with safety, health, and regulatory standards. **Key...

  • Facility Executive

    5 days ago

    Gurugram, Haryana, India JLL Full time

    JLL supports the Whole You, personally and professionally. **ROLE AND RESPONSIBILITIES**: - OVERALL ROLE Client is a fast-paced, collaborative and innovation-driven environment. The requirement is for a mind set that is very hands-on, energetic, helpful and straight forward. Achieve excellence in maintenance service programs at Client, obtaining the highest...

  • Sr. Facilities executive

    3 weeks ago

    Gurugram, India Table Space Full time

    Company Description Table Space is a leading flexible workspace solution provider specializing in enterprise-managed workspace solutions for global enterprises. Founded in 2017 by former commercial real estate professionals, Table Space has a portfolio comprising over 9 million sq. ft of custom workspaces across 60+ centers in key cities in India. With a...

  • Facility Executive

    6 days ago

    DLF Ph-II, Gurugram, Haryana, India Fast Track Facilities Private Limited Full time

    **Job Title: Facility Executive** **Department: Administration / Facilities Management** **Location: Gurugram** *** **Salary - 25k to 30k in hand per month** **Job Summary-** **Key Responsibilities-** **1. Facility Maintenance & Operations** - Oversee the smooth and uninterrupted operation of all facility systems, including electrical, plumbing, HVAC,...

  • Administration Executive

    4 days ago

    Gurugram, Haryana, India Rita Pad Printing Systems Ltd. Full time

    **Responsibilities**: - **Administration**: - Oversee daily administrative tasks, including managing office supplies, equipment, and facilities. - Coordinate with department heads to ensure efficient workflow and communication within the organization. - Develop and implement administrative policies and procedures to streamline operations and enhance...

  • Sr. Manager Facilities

    3 weeks ago

    Gurugram, India Bean Hr Consulting Full time

    Job Title: Sr. Manager Facilities (Real Estate Project Management) Location: Gurgaon Job Description: We are seeking an experienced professional from the Real Estate industry to lead Facilities & Project Management for our corporate operations. The ideal candidate will have hands-on expertise in real estate project management, property acquisition, lease...