Facility Administrator

1 day ago

Gurugram, India Pathways World School, Gurgaon Full time

Position Overview

The Facility Administrator will be responsible for overseeing, maintaining, and enhancing the entire school campus infrastructure, including buildings, classrooms, hostels, staff quarters, sports complexes, air-conditioning systems, power supply, water and sanitation, safety, landscaping, and other utilities. This role ensures smooth day-to-day functioning of all facilities, preventive and breakdown maintenance, and adherence to statutory, environmental, and safety standards.

Key Responsibilities

1. Facilities & Infrastructure Management

  • Oversee upkeep of all buildings, hostels, classrooms, dining halls, staff housing, and common facilities.
  • Ensure smooth functioning of centralized air-conditioning, electrical systems, plumbing, sewage treatment plants (STP), borewells, RO plants, elevators, and DG backup.
  • Manage campus landscaping, horticulture, and cleanliness in collaboration with housekeeping teams.

2. Maintenance & Operations

  • Develop and implement preventive maintenance schedules for HVAC, electrical, water supply, fire safety, and other critical systems.
  • Coordinate timely repairs to minimize downtime and disruptions to school activities.
  • Monitor energy, water, and resource consumption and implement sustainability practices.

3. Vendor & Contract Management

  • Oversee contracts for housekeeping, security, pest control, landscaping, and outsourced maintenance services.
  • Negotiate service agreements and ensure performance delivery within budget.

4. Safety, Compliance & Risk Management

  • Ensure adherence to all statutory compliance (fire safety, pollution control, electrical norms, building regulations).
  • Maintain campus security and safety protocols in coordination with security staff.
  • Conduct regular audits and drills for fire, disaster preparedness, and safety awareness.

5. Team Leadership & Coordination

  • Lead a team of maintenance engineers, technicians, housekeeping, transport, and security staff.
  • Provide training, allocate responsibilities, and monitor performance.
  • Work closely with school administration, academic staff, and students to ensure a safe and functional environment.

6. Budgeting & Planning

  • Prepare annual budgets for facilities and maintenance.
  • Track expenses and ensure cost-effective operations.
  • Plan and oversee new construction, renovation, and infrastructure upgrades.

Qualifications & Experience

  • Bachelor's degree/Diploma in Civil / Mechanical / Electrical Engineering (Master's preferred).
  • 10 to 12 years of relevant experience in facilities management, preferably in large campuses, residential schools, universities, or hospitals.
  • Strong knowledge of HVAC, electrical, and civil maintenance.
  • Experience in handling large teams and multiple vendors.
  • Exposure to sustainability initiatives (solar power, waste management, rainwater harvesting) preferred.

Skills & Attributes

  • Strong leadership, planning, and organizational skills.
  • Ability to multitask and handle emergencies under pressure.
  • Excellent vendor negotiation and contract management skills.
  • Knowledge of statutory compliances, safety, and security systems.
  • Good communication and interpersonal skills to work with staff & students.

If interested, please share your CV

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