Facility Executive

1 day ago

DLF PhII Gurugram Haryana, India Fast Track Facilities Private Limited Full time

**Job Title: Facility Executive**

**Department: Administration / Facilities Management**

**Location: Gurugram**

***

**Salary - 25k to 30k in hand per month**

**Job Summary-**

**Key Responsibilities-**

**1. Facility Maintenance & Operations**
- Oversee the smooth and uninterrupted operation of all facility systems, including electrical, plumbing, HVAC, elevators, and other infrastructure.
- Coordinate and supervise repair and maintenance activities carried out by external vendors and service providers.

**2. Health, Safety & Statutory Compliance**
- Ensure that all facility operations are compliant with applicable health, safety, and environmental regulations.
- Maintain and monitor essential safety infrastructure such as fire alarms, extinguishers, emergency exits, and evacuation procedures.
- Organize and execute regular safety audits, training, and emergency drills.

**3. Vendor & Contractor Management**
- Manage relationships with third-party service providers including cleaning, security, maintenance, and catering vendors.
- Negotiate contracts and service-level agreements to ensure cost-effectiveness and quality of service.
- Monitor vendor performance and ensure timely renewals, invoicing, and compliance with contractual terms.

**4. Space Planning & Office Infrastructure**
- Assist in space allocation, seating plans, and workstation setup in coordination with relevant departments.
- Support office relocation, renovation, and expansion projects as needed.
- Maintain high standards of cleanliness, hygiene, and aesthetics across the facility.

**5. Budgeting & Cost Control**
- Assist in preparing the annual facilities budget covering operations, maintenance, and capital expenditures.
- Monitor and report on energy consumption and operational expenses, and identify opportunities for cost optimization.
- Maintain accurate financial records and ensure adherence to budgetary guidelines.

**6. Asset & Inventory Management**
- Maintain an up-to-date inventory of all facility-related assets, tools, and consumables.
- Track asset usage, schedule timely repairs or replacements, and ensure optimal inventory levels are maintained.

**7. Administrative Support & Documentation**
- Oversee front desk operations, visitor management systems, and internal mail handling.
- Serve as the point of contact for facility-related requests and issues raised by employees or departments.
- Maintain comprehensive records, including AMC contracts, service reports, compliance certificates, and maintenance logs.

**Required Qualifications & Skills: -**
- 2 to 5 years of proven experience in facility executive or administration management roles.
- In-depth understanding of building systems, equipment, and statutory compliance requirements.
- Strong organizational, analytical, and problem-solving abilities.
- Proficiency in Microsoft Office Suite and facility management software/tools.
- Excellent communication and interpersonal skills, with the ability to effectively manage vendors and stakeholders.

Pay: ₹25,000.00 - ₹30,000.00 per month

**Benefits**:

- Provident Fund

Work Location: In person

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