AGM / DGM (Contracts & Billing)

Job Description
DGM - Contracts & Billing
About Company
Established in 2007 and commencing business operations in 2010, Evos Buildcon is a
premier real estate developer based in Bhubaneshwar, Odisha. The company is renowned
for creating and developing high-end luxurious residential apartments and duplex properties
in major cities across Odisha, including Bhubaneshwar and Puri with a strong focus on
quality, innovation, and customer satisfaction, Evos Buildcon has earned a reputation for
delivering premium real estate projects that combine modern design with world-class
amenities, catering to discerning homeowners
Role Specifications
Job Title/Role
Designation
Reports to
Location
DGM Contracts & Claims
Deputy General Manager
Technical Head
Bhubaneswar, Odisha
Job Purpose
The DGM Contracts & Claims will be responsible for managing the end-to-end contracting
process for technical services and works within the organization. This role ensures
transparency, compliance, and efficiency in sourcing, evaluating, negotiating, and finalizing
contracts in alignment with business requirements. The incumbent will also be responsible
for claims assessment and resolution while ensuring adherence to organizational policies,
technical standards, and regulatory requirements
Key Accountabilities
Requisition & Requirement Analysis
•
Receive requisitions for technical services/works from Projects and Planning &
Estimation teams, including BOQ, specifications, and other technical details.
•
Ensure completeness and clarity of requisition documents before initiating the
sourcing process
Sourcing & Vendor Evaluation
•
Seek and receive quotations from empaneled or new contractors based on the
provided specifications and BOQ.
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•
Conduct market research to identify potential contractors and compare pricing,
quality, and service standards.
Technical Due Diligence & Shortlisting
•
•
•
Conduct a detailed assessment of contractor capabilities, ensuring alignment with
technical specifications, BOQ, and project requirements.
Evaluate past performance, financial stability, technical expertise, and compliance
history of vendors.
Prepare a shortlist of qualified contractors based on the due diligence findings
Technical Assessment Committee Coordination
•
Convene the Technical Assessment Committee (TAC), ensuring participation of key
members including Technical Head, Commercial Head and CFO - chaired by the
Managing Director (MD). Ensure all discussions and approvals follow the Process
Map and Process Guidelines.
•
Present assessment reports, comparative analysis, and negotiation outcomes to the
TAC for final decision-making.
Final Negotiation & Contract Closure
•
Execute final negotiations as per the decisions of the Technical Assessment
Committee.
•
•
Ensure all contract terms are finalized, documented, and legally compliant.
Obtain internal approvals and sign-offs before finalizing agreements.
Contract Execution & Work Order Issuance
•
•
•
Complete the contracting process, ensuring all legal, financial, and technical clauses
are incorporated.
Issue Work Orders (WO) to selected contractors with clearly defined scope,
deliverables, payment terms, and performance benchmarks.
Ensure that work commencement and execution align with contractual terms.
Claims Management & Dispute Resolution
•
Proactively identify and address claims arising from contract breaches, delays, or
damages
•
Receive claims raised by contractors related to contract performance, additional
work, delays, or disputes.
•
•
•
Conduct thorough assessment and validation of claims as per process guidelines.
Seek approval from concerned Project Site In-charges and VP Technical.
Forward validated claims to Accounts with a copy to the Commercial department for
processing and payment.
•
Maintain detailed records of claims and disputes, ensuring a thorough understanding
of each situation and a consistent approach to resolution.
Compliance and Regulatory Adherence
•
Ensure that all contracts comply with relevant laws, regulations, and industry
standards.
•
Work with internal and external stakeholders to ensure contracts meet regulatory
requirements, such as RERA (Real Estate Regulatory Authority) compliance.
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Reporting and Documentation
•
•
•
•
•
•
Prepare daily and monthly progress reports for submission to corporate, tracking
billing and site progress.
Document and maintain an up-to-date billing register and billing-related
documentation in alignment with company policies.
Support the preparation of monthly labor and material reconciliations for corporate
review, ensuring accurate project cost tracking.
Document any deviations or modifications in work scope and prepare additional
billing as required, following client approval and internal policies.
Prepare regular reports for senior management, outlining contract statuses,
potential risks, claims, and dispute resolutions.
Develop and implement best practices for contract management and documentation
to improve efficiency and transparency
Job Specifications
Educational Qualifications
Relevant Experience
•
Bachelors degree in law,
Business Administration, or a
related field. A master's degree
or certification in Contract
Management, such as CPCM
or CFCM, is preferred.
•
•
Minimum of 15 years of experience in contract
management, procurement, claims validation,
and vendor negotiations within the real estate,
construction, or infrastructure sector
Proven experience in drafting, negotiating,
and managing complex contracts and
handling claims and disputes.
Skills and Knowledge
Technical Skills:
•
Strong understanding of contract law, regulatory compliance, and claims
management in the real estate and construction industries.
•
Proficiency in using contract management software and tools for efficient
documentation and tracking.
Behavioral Skills:
•
•
•
•
Excellent communication and negotiation skills to manage vendor and stakeholder
interactions effectively.
Strong analytical and problem-solving abilities to address complex contractual
issues and resolve disputes.
Ability to manage multiple contracts, prioritize tasks, and meet deadlines in a fast-
paced environment.
Attention to detail and strong organizational skills to maintain accurate records and
support efficient contract management processes.
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