corporate administration and Travel Desk

17 hours ago

Gurugram, India PNB Housing Full time

Job Purpose:

To lead and manage the general administrative for the corporate functions and travel operations, ensuring seamless support, vendor management, cost-effective travel operations, and employee services for optimal workplace efficiency.

Key Responsibilities:

  • Oversee day-to-day corporate administration functions including office management, housekeeping, security, cafeteria, reception, and front office operations.
  • Ensure upkeep and maintenance of office premises.
  • Develop SOPs and governance frameworks for all admin-related activities.
  • Liaise with landlords, facility managers, and local authorities for office infrastructure and compliance requirements.
  • Lead end-to-end travel operations including bookings for air, rail, hotel, and cabs.
  • Ensure adherence to travel policy and drive cost optimization initiatives.
  • Monitor travel MIS, approval systems, and grievance handling related to travel.
  • Prepare annual budgets for administration and travel verticals.
  • Negotiate contracts with service providers and ensure value-for-money services.
  • Identify, onboard, and manage third-party vendors for facilities, housekeeping, security, courier, catering, etc.
  • Conduct periodic performance reviews and ensure SLA compliance.
  • Maintain robust documentation for audits and internal controls.
  • Ensure implementation of safety and security standards at the office.
  • Comply with statutory and company-specific administrative requirements.
  • Train and mentor the team to maintain service quality and responsiveness.
  • Foster a service-oriented mindset within the admin team.

Qualification, Experience & Competencies:

  • Strong knowledge of facility management, administration, and travel operations.
  • Excellent negotiation, vendor management, and crisis-handling skills.
  • High attention to detail with strong process orientation.
  • Strong interpersonal, communication, and stakeholder management skills.
  • Proficiency in MS Office, SAP/ERP tools, and travel booking platforms.
  • Graduate/Postgraduate in Business Administration or related field.
  • 1215 years of experience in Corporate Admin and Travel Management

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