Event Coordinator

2 weeks ago

Bengaluru, India Ekya Schools, Nava (Varthur, Panathur) Full time

We are Hiring for a Student Development Executive.
Experience: 2 to 4
Location:
CMR University city campus: 2 3rd C Cross, 2nd A Cross Rd, Kalyan Nagar, Bengaluru, Karnataka

Interested candidates can drop an email to

Position Summary:
The Student Development Associate will play a key operational role within the Student Development (SD) team, directly contributing to the successful execution, monitoring, and continuous improvement of all SD initiatives. This individual will serve as the on-ground representative of the department, ensuring the quality and effectiveness of student-facing programs, maintaining strong stakeholder coordination, and strengthening student engagement through proactive communication and social media management.

A. Tasks for New SD Associate (Documentation, Execution, Coordination).
1. Wrap Around Program:

  • Develop program documentation and update internal Wrap Around website.
  • Create MOUs with vendors.
  • Roll out program plans and documentation to campuses.
  • Coordinate logistics (transport, venue bookings).
  • Process payments after checks.
  • Conduct monthly audits.
  • Collect feedback from students and vendors .

2. Service Learning Program (SLP):

  • Collect and review campus-uploaded documents.
  • Maintain and update the SLP website.
  • Follow up with campuses for document uploads.
  • Collate and format showcase content.
  • Collect and collate feedback forms.

3. Student Leadership:

  • Maintain all Student Council documentation.
  • Track timelines and follow up with campuses for forms and reports.
  • Arrange certificates and letters for council members.
  • Collate and store event photographs and collaterals for MarComm.

4. Outbound Programs:

  • Update and print the Outbound Learning Journal.
  • Maintain an outbound database of vendors and trip history.
  • Send confirmations to coordinators.
  • Collect vendor and participant feedback.

5. Final Year Retreat / Transition Trips / Seasonal Camp:

  • Create campus-specific documentation (itineraries, packing lists, guidelines).
  • Process payments to vendors.
  • Prepare and distribute checklists.
  • Coordinate transport bookings.
  • Collect feedback forms from teachers, students, and vendors.

6. Field Trips:

  • Maintain a trip calendar in a shared system.
  • Collect and store learning plans and outcomes from past trips.
  • Confirm bookings with venues.
  • Process payments.
  • Compile participant feedback.

7. Summer Camp:

  • Prepare documentation for vendor confirmation and MOUs.
  • Maintain camp registration database.
  • Confirm transport routes and timings with vendors.
  • Collate showcase material.
  • Gather and format post-camp feedback.

8. Work Exposure Program (WEP):

  • Maintain WEP website with updated partner info.
  • Draft and store MOUs.
  • Send confirmation emails to students.
  • Track student orientation attendance.
  • Collect and archive media and certificates.
  • Collate feedback from students and partners.

9. Friends of Ekya (FoE):

  • Create, distribute, and track FoE interest forms.
  • Maintain and update FoE database.
  • Prepare and distribute monthly newsletters.

10. General QA & Communications:

  • Maintain program trackers for all initiatives.
  • Conduct on-ground visits for basic quality checks (as per your assigned schedule).
  • Manage SD social media posting and content collation (photos, captions, calendar).

Job Type: Full-time

Pay: ₹33, ₹38,000.00 per month

Benefits:

  • Paid sick time
  • Paid time off

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