Recruitment & HR Administrator

ROLE: Recruitment & HR Administrator

REPORTS TO: Global Head of Talent Acquisition

CONTRACT TYPE: Permanent

WORKING HOURS: 9.00 am – 5.30 pm (flexibility to work around your personal commitments but  will include working different hours on occasions depending on time zone recruitment activity)

LOCATION: Bangalore, India (hybrid arrangement with at least 3 days on site per week)

INTERVIEW PROCESS: Initial telephone screen, followed by 1 x virtual interview & 1 face-to-face interview

Role Summary

To support with both the full recruitment life cycle for assigned vacancies across EMEA, APAC, and US, whilst being responsible for all aspects of the employee lifecycle for Kinly employees in India, Hong Kong and Singapore (APAC); including administration, imparting Kinly culture and ensuring all employees feel engaged and supported.

Duties and Responsibilities 

Talent Acquisition

• Ensure vacancies are successfully resourced utilising all relevant available tools and channels of attraction

• Work with the business to understand current and future resourcing requirements and identify most effective channel of attraction while developing and maintaining a strong talent pipeline

• Provide a full recruitment support service from job brief to securing candidate acceptance; including management of the candidate applicant tracking system (Recruitee); ensuring all activity is recorded and all administrative processes are completed effectively

• Proactively source and identify candidates through various channels, including social media, networking, job boards, referrals, and direct outreach

• Screen and assess candidates to determine their suitability for open and upcoming positions

• Support with initial candidate interviews, either via telephone, face-to-face or through assessment events as and when required

• Engage with potential candidates to build relationships and promote the employer brand

• Establish and build effective internal networks and relationships with key stakeholders to ensure engagement and compliance to the recognised recruitment process

• Support with the delivery of training on recruitment related matters to equip managers with appropriate skills / knowledge to recruit talent and onboard candidates

• Involvement in project or campaign-based recruitment activity as and when required

• Ensure a first-class candidate experience is delivered to all applicants

• Assist with the onboarding activities of new starters as and when required

• Help promote and drive Diversity, Equality and Inclusion initiatives across the regions

Human Resources Administration

• Support line managers to onboard new starters

• Facilitate the APAC Global Services new starter induction meetings

• Handle all relevant APAC administration, i.e. maintaining employee files, creating employment contracts, creating changes and reference letters e.g., employment, tenancy, probation reviews, conduct exit interviews and ensure the appropriate systems are used

• Regular review of tasks in the HR team inbox ensuring queries are responded to within SLAs

• Handle and respond to HR queries from line managers and employees

• Manage employee relations within the APAC region

• Be a subject matter expert for the APAC region including culture, employment law and current affairs

• Ensure the HRIS is kept up-to-date and employee records are accurate and in line with organisational changes

• Maintain organisation charts on SharePoint monthly

• Assist where required, the payroll administration through the relevant providers

• Be a champion of diversity, equality and inclusion in the workplace for the APAC region

• Work with the People team on any ad hoc projects and provide general administrative support

Skills Profile - Essential experience/skills

• Proven experience operating within both a Recruitment and Human Resources position is essential

• Possess the confidence to work with key business decision-makers and HR colleagues

• Be able to challenge and influence key business decision-makers

• Excellent communication and interpersonal skills; capable of building strong relationships with candidates and hiring managers – Strong English language is essential (written and oral)

• High attention to detail with excellent administrative skills

• Organised and capable of managing multiple recruitment campaigns simultaneously

• Target-driven and fast-paced

• Highly people orientated

About Kinly  

Kinly is the globally trusted AV and UCC technology advisor to world-class organisations. Our solutions drive maximum collaboration, engagement and productivity to enable a world where people can work together, from everywhere. Our people are unified by a passion for helping teams achieve their workplace communication and collaboration goals, irrespective of complexity, location or project size. We design, engineer and support audio visual and collaboration technology solutions that add real business value and deliver exceptional user experiences, every time.

Why Kinly?  

We are experienced: When you join our family you’ll be part of a multi-award-winning team made up of the industry’s most innovative professionals.

We are proven: The world’s leading global businesses rely on us to deliver secure and reliable meeting experiences. Come with us on our journey.

We are independent: We partner with the world’s best AV vendors to deliver our customers unrivalled access to cutting edge technology tailored to their exact needs.

We are global: You’ll be working with alongside the world’s leading brands and supporting them on high-profile, international projects.

Equal Opportunities:

Kinly is committed to providing equal opportunities in employment, all qualified applicants will receive consideration for employment without regard to sex, age, gender identity, pregnancy, colour, race, national origin, sexual orientation, disability, religion or any other ‘protected characteristics. We welcome your application.