Executive Assistant and Administrative Officer

2 weeks ago

Kochi, India IROV Technologies Private Limited Full time

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant cum Administrative Support to provide comprehensive support to senior leadership and ensure efficient day-to-day office operations. This role requires a strong ability to multitask, maintain confidentiality, and handle a wide range of administrative and executive support-related tasks with excellence and professionalism.  

If you are someone who is organized, has excellent communication skills, and wants to get an inside view of running a deeptech startup — this is a great opportunity.
  The role offers high exposure to business, leadership, and investors.
  You will help manage calendars, projects, communications, and key follow-ups.


Key Responsibilities: 

Executive Support

  • Manage and maintain the executive’s calendar, appointments, conferences, events, meetings, and travel arrangements.

  • Draft & manage high-quality internal and external communication - correspondences, reports, presentations, and other documents.

  • Coordinate and follow up on internal and external meetings, ensuring agendas, minutes, and action points are documented.

  • Handle sensitive and confidential information with discretion.

  • Track critical projects, deliverables, and follow-ups.

  • Support investor relations, sales enablement, and board-level documentation.

  • Act as a bridge between leadership and internal teams.

Administrative Support: 

  • Manage office administrative tasks such as ordering supplies, vendor coordination, filing, and facility management.

  • Travel and Visa arrangements for employees.

  • Support HR and finance teams in routine tasks in documentation.

  • Handle incoming calls, emails, and other communications.

  • Facilitating and handling external client and partner visits.


Qualifications and Requirements:

- Bachelor’s degree in Business Administration or a related field.

- 2–6 years of experience as an Executive Assistant, Administrative Coordinator, or similar role.

- Tech-savvy with proficiency in online tools like Google Docs, Sheets, Presentation, etc.

- Excellent verbal and written communication skills.

- Ability to manage multiple priorities in a fast-paced environment.

- High degree of professionalism and integrity.

- Strong problem-solving and time-management skills.

- Prior experience in a startup or fast-paced company preferred.

Preferred Skills:

  1. Experience working in a startup or fast-growing organization.

  2. Familiarity with tools like Google Workspace, Zoom, Slack, or task/project management software (e.g., Asana, Trello).

  3. Ability to anticipate needs and proactively offer support.

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