Executive Assistant to the Director

3 weeks ago


Bengaluru, Karnataka, India NetSysCon Consulting Full time

We are seeking an Executive Assistant to support the Director for a Global ITES.

Job Profile:

Preparing presentations, reports, and other written materials.

Effective communication with clients, vendors, and employees.

Responding to customer/client inquiries and resolving routine concerns.

Sharing general information with employees or clients through the Director's correspondence.

Processing mail in a professional and timely manner.

Scheduling meetings and appointments for the Director (Calendar Management – Microsoft Teams/ Zoom/ Google meet).

Managing online registrations for various sites required by the Director.

Alerting the Director about meeting cancellations or updates.

Preparing statistical reports as needed.

Maintaining data accuracy in Spreadsheets.

Preparing confidential and sensitive documents.

Conducting research on clients/vendors and submitting a report to the Director before meetings.

Monitoring email and responding on behalf of the Director (Personal / Company).

Maintaining confidentiality with sensitive information, financial documents, records, and personal matters.

Coordinating travel arrangements – Flight / Train / Car / Hotel bookings, VISA.

Preparing and maintaining Travel Expense Reports.

Preparation of MOM (Minutes of Meeting).

Collaborating with the Finance Team by submitting necessary vouchers, statements, and providing clarification on debits/credits.

Reviewing daily, weekly, and monthly reports of leads.

Handling the Director's personal payments on a day-to-day basis.

Monitoring Credit Card payments, EMI Payments, and other Utility & Statutory payments (Personal / Company).

Sharing the Director/Company's Profile with vendors/clients.

Addressing sensitive issues on behalf of the Director when needed.

Engaging with Higher Executives on behalf of the Director and addressing their needs.

Handling Personal / Company Bank account data securely.

Updating the Director on daily payments made.

Conducting research on software tools, specific data, policies as instructed by the Director.

Maintaining Employee Monitoring Software.

Submitting Official / Personal Documents to the Director when required.

Organizing official events such as venue selection, coordination with hotels, and event logistics on behalf of the Director.

Requirements:

Graduate or Post Graduate degree.

5-6 years of relevant experience as an Executive Assistant.

Flexibility to work in alternate time zones (CS, PST, IST).

Excellent interpersonal and communication skills.

Proficiency in MS Office and other Business Productivity tools.



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