Executive Assistant
4 weeks ago
The Executive Assistant (EA) to the Executive Director (ED) serves as a key administrative partner, providing high-level support to ensure the efficient operation of the office. The EA handles confidential and time-sensitive information, coordinates schedule, manages communications, and oversees a range of administrative and operational tasks. The role requires exceptional organizational skills, discretion, and a proactive approach to problem-solving.
Key Responsibilities
Manage the Executive Director's calendar, schedule meetings, and coordinate travel arrangements.
Prepare meeting agendas, presentations, and reports, ensuring all materials are accurate and timely.
Serve as the primary point of contact between the Executive Director and internal/external stakeholders.
Handle incoming correspondence, including emails and calls, and respond on behalf of the ED as needed.
Assist with preparation for Board meetings, including distributing materials and recording minutes.
Act as a liaison between the Executive Director and staff, Board members, and external partners.
Draft, edit, and proofread correspondence and communications on behalf of the ED.
Coordinate events, meetings, and special projects as directed by the ED.
Maintain records, files, and documentation in an organized and accessible manner.
Track and manage expenses, process reimbursements, and assist with budget oversight.
Support the ED in prioritizing and tracking tasks, ensuring deadlines are met.
Assist with research and data collection for initiatives led by the ED.
Monitor project timelines and deliverables to ensure objectives are achieved.
Facilitate cross-departmental collaboration to align efforts with the organization's goals.
Qualifications
Education : Bachelor's degree in Business Administration, Communications, or a related field preferred.
Experience :
Minimum of 3-5 years of experience in an executive support role.
Prior experience supporting C-suite executives or nonprofit leadership is an advantage.
Skills :
Exceptional organizational and time-management abilities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with project management tools or CRM systems is a plus.
Attributes :
High level of discretion and ability to handle confidential information.
Proactive, resourceful, and solution oriented.
Strong interpersonal skills and ability to work collaboratively with diverse teams.
Working Conditions
Ability to work flexible hours when needed.
Occasional travel may be required.
Why Join Us?
Be a part of history and innovation. Our story began in 1869 when our visionary founder, Cotha Krishniah Chetty, laid the foundation for a fine jewelry enterprise in Bangalore's British Cantonment. Over 155 years, we have grown into a legacy-driven organization, blending tradition with modernity to deliver excellence.
Joining our team means being part of a rich heritage where innovation, craftsmanship, and customer commitment are at the core. As a member of our organization, you'll have the opportunity to contribute to an enduring legacy, work with passionate professionals, and shape the future of a historic brand.
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