
Personal Assistant
17 hours ago
Location: Bengaluru
Department: Family Office
Reporting To: Family/Family Office Head
Job Brief
We are seeking a highly responsible and organized Personal Secretary to support a leading family office setup in Bengaluru. The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. You will serve as a key point of contact between the family and internal/external stakeholders, managing a wide variety of personal and professional tasks.
Key Responsibilities
1. Communication & Liaison
- Act as the primary point of contact between the family and the family office.
- Liaise with internal staff, external clients, vendors and service providers.
- Handle all personal and official work as required by family members.
2. Calendar & Schedule Management
- Manage calendars for all four family members, including meetings, appointments and events.
- Prioritize and coordinate tasks and schedules effectively.
- Fix appointments and send reminders as necessary.
3. Travel & Event Coordination
- Arrange travel, visas, accommodations and itineraries.
- Occasionally accompany family members on trips to assist during meetings and presentations.
- Coordinate and support the organization of personal and corporate events.
4. Documentation & Records
- Maintain and keep track of personal documents (PAN, Aadhaar, passport, vehicle documents, etc.).
- Ensure timely renewal of documents such as insurance, driving license, digital signature, FASTag, etc.
- Maintain a structured filing system (both digital and physical).
- Keep an up-to-date emergency contact list and all relevant contact numbers.
5. Meeting Support
- Attend confidential meetings and provide accurate transcription or minutes.
- Draft and circulate minutes of meetings and follow up with relevant stakeholders on action points.
6. Administrative Support
- Prepare reports, presentations and briefs as required.
- Draft speeches or notes and compile background information for meetings.
- Maintain confidentiality and handle sensitive information with discretion.
7. Household & Staff Coordination
- Monitor security and housekeeping arrangements at family residences.
- Coordinate with drivers and arrange for vehicles as per requirements.
- Collaborate with office staff and members for seamless operations.
Desired Candidate Profile
- Proven experience of 5 + years as a personal assistant, executive secretary, or similar role.
- Strong organizational and time management skills.
- Excellent verbal and written communication.
- High level of discretion and confidentiality.
- Tech-savvy with proficiency in MS Office and calendar management tools.
- Ability to multitask and adapt in a dynamic environment.
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