Personal Assistant

3 weeks ago


Bengaluru Karnataka India, Karnataka Mirabilis Investment Trust Full time

Location: Bengaluru

Department: Family Office

Reporting To: Family/Family Office Head


Job Brief

We are seeking a highly responsible and organized Personal Secretary to support a leading family office setup in Bengaluru. The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. You will serve as a key point of contact between the family and internal/external stakeholders, managing a wide variety of personal and professional tasks.


Key Responsibilities

1. Communication & Liaison

  • Act as the primary point of contact between the family and the family office.
  • Liaise with internal staff, external clients, vendors and service providers.
  • Handle all personal and official work as required by family members.

2. Calendar & Schedule Management

  • Manage calendars for all four family members, including meetings, appointments and events.
  • Prioritize and coordinate tasks and schedules effectively.
  • Fix appointments and send reminders as necessary.

3. Travel & Event Coordination

  • Arrange travel, visas, accommodations and itineraries.
  • Occasionally accompany family members on trips to assist during meetings and presentations.
  • Coordinate and support the organization of personal and corporate events.

4. Documentation & Records

  • Maintain and keep track of personal documents (PAN, Aadhaar, passport, vehicle documents, etc.).
  • Ensure timely renewal of documents such as insurance, driving license, digital signature, FASTag, etc.
  • Maintain a structured filing system (both digital and physical).
  • Keep an up-to-date emergency contact list and all relevant contact numbers.

5. Meeting Support

  • Attend confidential meetings and provide accurate transcription or minutes.
  • Draft and circulate minutes of meetings and follow up with relevant stakeholders on action points.

6. Administrative Support

  • Prepare reports, presentations and briefs as required.
  • Draft speeches or notes and compile background information for meetings.
  • Maintain confidentiality and handle sensitive information with discretion.

7. Household & Staff Coordination

  • Monitor security and housekeeping arrangements at family residences.
  • Coordinate with drivers and arrange for vehicles as per requirements.
  • Collaborate with office staff and members for seamless operations.


Desired Candidate Profile

  • Proven experience of 5 + years as a personal assistant, executive secretary, or similar role.
  • Strong organizational and time management skills.
  • Excellent verbal and written communication.
  • High level of discretion and confidentiality.
  • Tech-savvy with proficiency in MS Office and calendar management tools.
  • Ability to multitask and adapt in a dynamic environment.



  • Personal Assistance

    3 weeks ago


    Bengaluru, Karnataka, India, Karnataka Alp Consulting Ltd. Full time

    JD for Personal AssistantDesignation: Personal Assistant Qualification: Graduate or under graduate with experience, preferred.Employee Type: Full Time, Permanent (Corporate Office Bangalore)Key Duties and ResponsibilitiesAdministrative Support: Personal Assistants handle various administrative tasks, including managing correspondence, preparing reports, and...

  • Personal Assistant

    2 weeks ago


    Bengaluru, Karnataka, India, Karnataka Mahaveer Medi Sales Pvt Ltd Full time

    Company Description Mahaveer Medi-Sales Pvt. Ltd. (MMSPL) has been a trusted name in pharmaceutical distribution in Bangalore for over two decades. With a robust and far-reaching distribution network, MMSPL has established itself as a leading partner to top Indian and multinational pharmaceutical companies. Renowned for its commitment to quality and...

  • Personal Assistant

    1 week ago


    Mysore, Karnataka, India, Karnataka Pallava LLC Full time

    Company DescriptionThis role is for an executive to manage his busy schedule as he is part of multiple ventures. Role DescriptionThis is a full-time hybrid role for a Personal Assistant located in India. The Personal Assistant will be responsible for supporting the executive with clerical and administrative tasks, managing diaries, and ensuring effective...

  • Personal Assistant

    1 week ago


    Bengaluru, Karnataka, India K12 Techno Services Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Job Title: Personal Assistant (PA)Location: Bangalore (Yeshwantpur)Job Type: [Full-time] Work From OfficeReports to: Legal head/CEO/CFOJob Summary:We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to [Executive/Managers Title]. The ideal candidate will be detail-oriented, resourceful, and capable of...

  • Personal Assistant

    1 week ago


    Bengaluru, Karnataka, India Orbitouch Outsourcing Private Limited Full time ₹ 3,60,000 per year

    Urgent Hiring || Personal Assistant || BangaloreProfile:- Personal AssistantExperience:- Min 6 monthCTC:- Upto 3.6 LPA (Depend on the interview)Location:- BangaloreRoles and Responsibilities:1. Travel ArrangementsTicket Booking: Research, book, and manage flight, train, or other transportation tickets, considering preferred airlines/carriers, loyalty...

  • Personal Assistant

    1 week ago


    Bengaluru, Karnataka, India PRS Neurosciences and Mechatronics Research Institute Pvt Ltd Full time ₹ 2,40,000 - ₹ 4,80,000 per year

    Job Title: Personal Assistant (PA) to CMD & CEOCompany: PRS Neurosciences and Mechatronics Research Institute Pvt LtdLocation: Bangalore, IndiaJob Type: Full-Time (Long Term)About the Company:PRS Neurosciences and Mechatronics Research Institute Pvt Ltd is a leading institute specializing in innovative solutions for neurology and mechatronics. We are looking...

  • Personal Assistant

    1 week ago


    Bengaluru, Karnataka, India Ekta Lakhera Full time ₹ 2,40,000 - ₹ 4,80,000 per year

    Location: Remote (with availability for flexible hours across time zones)Position Type: Full-TimeAbout the RoleWe are seeking a highly organized and dependable Personal Assistant (PA) to support an Instructional Designer and Business Owner who manages business and projects simultaneously. This role requires exceptional reliability, discretion, and the...

  • Personal Assistant

    6 days ago


    Bengaluru, Karnataka, India PeopleX Ventures Full time ₹ 4,80,000 per year

    We're Hiring: Personal Lifestyle & Operations Assistant to the FounderBangalore | Full-Time | Hybrid | Long-term Growth RoleIf you're the kind of woman who…Loves planning, organizing, and getting things done with styleEnjoys making someone else's day flow effortlesslyFeels alive when things are running smoothly and beautifullyWants to work closely with an...

  • Personal Assistant

    6 days ago


    Bengaluru, Karnataka, India HSBC Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    Job descriptionSome careers have more impact than others.If you're looking for a career where you can make a real impression, join HSBC and discover how valued you'll be.HSBC is one of the largest banking and financial services organisations in the world, with operations in 62 countries and territories. We aim to be where the growth is, enabling businesses...

  • Personal Assistant

    6 days ago


    Bengaluru, Karnataka, India Shashwath Solution Full time ₹ 1,50,000 - ₹ 28,00,000 per year

    ( Female Candidates Only)Job highlights1.Managing calendars of the MD Director Managing Partner and coordinating meetings and calls.2.Support in preparing financial statements, reports, memos, invoices letters, and other documents.3.Opening, sorting and distributing incoming letters, emails, and other correspondence.4.Researching and conducting data to...