Executive Assistant to Director

Executive Assistant to Director // MD (ExecutionFocused)

Reporting to : MD / Director

Experience Required: Minimum 15+ years of experience in executive support, with at least 10 years providing high-level assistance to C-suite executives or Managing Directors, including extensive experience with a strong focus on task execution, operational management, and strategic administrative coordination.

Contact (WhatsApp): +91- 9076431413 / 99300 92737

Please send your resume and a short note on why you’d like to apply via WhatsApp only.

CTC : As per industry standards

Number of Openings - 3

Job Summary

We are seeking a dynamic, execution-focused Executive Assistant to work closely with our Managing Director/Director in transforming ideas into tangible results. This role goes beyond traditional scheduling and coordination — you will own and drive initiatives from start to finish, ensuring every task, project, and commitment is executed efficiently and to the highest standard.

From vendor management and operational follow-ups to event coordination, market visits, and high-priority strategic projects, you will act as the Director’s eyes, ears, and execution partner, proactively advancing work, anticipating needs, resolving challenges, and ensuring seamless operational flow across all fronts.

Key Responsibilities

1. Drive Execution Across All Fronts

• Take ownership of projects and tasks from concept to completion.
• Ensure followups are done relentlessly until closure.
• Anticipate roadblocks and solve problems before they escalate.

2. Vendor & Stakeholder Management

• Build strong vendor relationships and ensure commitments are met.
• Negotiate, coordinate, and manage timely delivery of products/services.
• Conduct site/vendor visits to verify progress and quality.

3. OnGround & Operational Support

• Be present where work happens offices, events, supplier locations.
• Coordinate with internal teams to push execution on agreed timelines.
• Track deadlines, followups, and action points daily.

4. Event & Project Coordination

• Plan, organize, and execute corporate events, launches, and key meetings.
• Manage budgets, timelines, and resources for flawless delivery.

5. Executive Assistance

• Manage the Directors calendar, travel, and meeting preparations.
• Prepare presentations, reports, and briefing notes.
• Handle confidential matters with utmost discretion.

What We’re Looking For-

• Executiondriven mindset — thrives on getting things done.
• High sense of ownership and accountability.
• Exceptional followup and coordination skills.
• Excellent problemsolving ability and streetsmart thinking.
• Wellgroomed, confident, and professional at all times.
• Proficiency in MS Office Suite, Canva, and project tracking tools.

Key Skills & Attributes:

• Exceptional Communication Skills: Verbal and written fluency in English is a must.
• Vendor Management Expertise: Ability to liaise, negotiate, and coordinate with vendors and service providers.
• Tech-Savvy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Canva, Google Workspace, etc.
• Highly Organized: Ability to multitask and prioritize tasks without compromising quality.
• Presentation & Grooming: Impeccably well-presented with a corporate-ready appearance.
• Attention to Detail: Zero tolerance for errors in documentation, scheduling, or communication.
• Mental Agility: Strong problem-solving attitude with emotional intelligence and confidentiality.