
Executive Assistant
1 day ago
Executive Assistant to Managing DirectorJob Overview:We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our Managing Director. The successful candidate will play a pivotal role in ensuring efficient operations and seamless communication within the organization. The Executive Assistant will handle a wide range of administrative tasks, manage schedules, coordinate meetings, and act as a liaison between the Managing Director and internal/external stakeholders. This position requires exceptional communication skills, attention to detail, and the ability to maintain confidentiality.Responsibilities:Calendar Management: Effectively manage the Managing Director's calendar by scheduling meetings, appointments, and events. Anticipate scheduling conflicts and proactively resolve them to optimize time management.Communication: Serve as the primary point of contact for internal and external communications on behalf of the Managing Director. Screen and prioritize emails, phone calls, and correspondence.Meeting Coordination: Arrange, coordinate, and prepare materials for meetings, including agenda creation, meeting room setup, and documentation of minutes. Ensure all necessary resources are available for productive meetings.Travel Arrangements: Handle travel arrangements for the Managing Director, including booking flights, accommodations, transportation, and preparing travel itineraries. Manage travel expenses and reconcile expense reports in a timely manner.Information Management: Organize and maintain confidential information and files, both in physical and electronic formats. Ensure data accuracy and integrity while maintaining discretion and confidentiality.Document Preparation: Draft, proofread, and format documents, reports, presentations, and correspondence as needed. Ensure all materials adhere to company standards and reflect the Managing Director's voice and style.Project Support: Assist in the coordination and execution of special projects and initiatives as assigned by the Managing Director. Provide research, analysis, and administrative support as required.Relationship Management: Build and maintain positive relationships with internal teams, external partners, clients, and stakeholders. Serve as a liaison between the Managing Director and various departments to facilitate effective communication and collaboration.Office Management: Support office operations by ordering supplies, coordinating maintenance requests, and ensuring the office environment is organized and conducive to productivity.Special Assignments: Undertake special projects and assignments as delegated by the Managing Director, demonstrating adaptability and a willingness to take on new challenges.Qualifications:Bachelor's degree in Business Administration, Management, or related field preferred.Proven experience as an Executive Assistant or similar role, supporting C-level executives.Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines.Strong communication skills, both written and verbal, with a professional and diplomatic demeanour.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.Discretion and confidentiality in handling sensitive information and matters.Ability to work independently with minimal supervision and as part of a team.Flexibility and adaptability to changing priorities and business needs.Attention to detail and high level of accuracy in all work assignments.Preferred Qualifications:Prior experience in a fast-paced corporate environment or executive office setting.Knowledge of project management tools and techniques.Familiarity with travel and expense management systems.Understanding of basic financial principles and budget tracking.Salary and Benefits:Competitive salary commensurate with experience.Comprehensive benefits package including health insurance, retirement plans, and paid time off.Opportunities for professional development and growth within the organization.Note: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Management may modify or revise the job description at any time based on the needs of the organization.
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Pune, Maharashtra, India, Maharashtra TÜV SÜD Full timeJob Title: Senior Assistant & AdministratorLocation: Pune, IndiaCompany: TUV SUD South AsiaAbout the Role:We are looking for a highly organized, proactive, and confidential Senior Assistant & Administrator to support two senior leaders at TUV SUD South Asia. This role blends executive assistance, office administration, and project coordination in a...
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Executive Assistant
1 day ago
Mumbai, Maharashtra, India, Maharashtra Choice International Limited Full timeThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Key Responsibilities Manage...
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Executive Assistant
1 day ago
Mumbai, Maharashtra, India, Maharashtra Waaree Group Full timeJob Title: Executive Assistant Role supporting Top ManagementJob Location: Goregaon, Mumbai6 days workingInvolves Extensive TravellingThe ideal candidate will provide top-level assistance for senior management. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. This individual should be...
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Executive Assistant
1 day ago
Mumbai, Maharashtra, India, Maharashtra S GOYAL & Co Full timeJob Title: Executive AssistantLocation: Worli Naka---Key ResponsibilitiesAdministrative & Operational SupportManage and maintain executives’ calendars, appointments, and travel arrangements.Prepare reports, presentations, correspondence, and meeting materials.Handle confidential documents and ensure proper filing systems (digital and physical).Monitor and...
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Executive Assistant
1 day ago
Mumbai, Maharashtra, India, Maharashtra Jet Freight Logistics Limited Full timeThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. ResponsibilitiesCalendar management...
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Executive Assistant
1 day ago
Mumbai, Maharashtra, India, Maharashtra Amit Gajara and Associates Full timeJob Title: Head – Executive Assistant – CA Firm Location: Ghatkopar West, MumbaiFirm: Amit Gajara & Associates ikar Advisors LLPExperience: 1-2 of experience as an Executive Assistant / Personal Assistant / Office Manager in a Chartered Accountant, legal, consulting, or professional services firmJob Summary:We are seeking a proactive and highly...
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Executive Assistant
1 day ago
Mumbai, Maharashtra, India, Maharashtra Synapse Search Partners Full timePosition Overview:We are seeking a sharp, organised, and high-integrity Executive Assistant to support our Founders and Senior Leadership Team. This role goes beyond calendar management and requires someone who thrives in a fast-paced environment, handles confidential matters with discretion, and proactively solves problems. The ideal candidate brings strong...
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Executive Assistant to Director
1 day ago
Mumbai, Maharashtra, India, Maharashtra Pupscribe Full timeRole Overview:We are looking for a highly organized and proactive Executive Assistant to Director's to support executive-level operations efficiently. The ideal candidate will manage administrative, business, and personal tasks, ensuring smooth workflow and seamless coordination across teams, suppliers, and stakeholders. This role requires strong...
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Executive Assistant
4 days ago
Pune, Maharashtra, India Temfarms Full time ₹ 6,00,000 - ₹ 12,00,000 per yearCompany DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Executive Assistant located in Pune. The Executive Assistant will be responsible for providing executive administrative assistance, supporting executive team members, managing expense reports, and handling various administrative tasks. Day-to-day...
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Executive Assistant
1 week ago
Pune, Maharashtra, India CRYSTARA SUGAR PRIVATE LIMITED Full time ₹ 1,04,000 - ₹ 1,30,878 per yearCompany DescriptionCrystara Sugar Private Limited, established in 2016 in Maharashtra, India, is a leading exporter and trader of sugar worldwide. Based in the vibrant city of Pune, we specialize in the sourcing, storage, warehousing, packaging, and transportation of sugar. Our commitment to quality and understanding of the emotions associated with sweetness...