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Office Coordinator

3 months ago

Bengaluru, Karnataka, India Rockstar Games Full time
At Rockstar Games, we create world-class entertainment experiences.


A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium.

You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.


Rockstar India is on the lookout for an organised Office Coordinator who possesses an eye for detail and thrives in a fast-paced environment.

This is a permanent full-time position based out of Rockstar's unique game development studio in Bangalore, India

WHAT WE DO:

  • We are a busy and organised team who ensure the smooth running of the daytoday operations of the Studio.
  • We support the Company's goals and values, demonstrating them in all work activities and interactions.
  • We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.

RESPONSIBILITIES:

  • Provide administrative support to the Admin Manager, Directors and Senior Management as required.
  • Coordinate business travel and hospitality arrangements for the Studio and our visitors.
  • Act as a key contact for other studios in relation to travelling employees.
  • Coordinate and maintain relationships with travel and accommodation providers.
  • Coordinate and maintain arrangements for guest house/apartment where required including care packs, visitor access, property cleaning & key pick up/returns.
  • Coordinate and assist travellers with immigration and entry requirements relating to business visitor travel.
  • Prepare and distribute business letters and travel packs.
  • Maintain the travel calendar, travel spreadsheet and studio movements.
  • Meet and greet studio visitors providing tours where applicable.
  • Maintain Administration processes and procedures including visitor and studio access ensuring correct fob access is allocated and preparing NDAs where applicable.
  • Maintain files and records with effective filing systems.
  • Provide Accounts Payable support including but limited to preparing expense reports via Concur,, reviewing invoices and processing purchase orders.
  • Provide assistance on projects and activities where required.
  • Provide support for internal events and employee related activities as required.
  • Provide cover for key areas of responsibility for the rest of the Admin Team as required.

QUALIFICATIONS:

  • Minimum 3+ years' experience in an Admin Coordinator role.
  • High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
  • Strong customer focus with the ability to appropriately manage expectations.
  • Ability to respond to urgent requests, to be flexible and to meet deadlines.
  • Ability to work overtime.

SKILLS:

  • Highly selfmotivated and proactive with ability to work both with mínimal supervision and as part of a team environment.
  • Ability to work swiftly and efficiently in a fastpaced environment and keep a level head while maintaining grace under pressure.
  • Excellent organisational skills and attention to detail.
  • Experience in booking corporate travel.
  • Strong focus on customer service.

PLUSES:

  • Experience working within the Creative Industries video games, film, television, music.
  • Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
  • Experience using JDE systems, office management systems and procedures.

HOW TO APPLY:


Rockstar is proud to be an equal opportunity employer, and we are committed to hiring, promoting, and compensating employees based on their qualifications and demonstrated ability to perform job responsibilities.