Office Coordinator

6 months ago


Bengaluru, India Rockstar Games Full time

At Rockstar Games, we create world-class entertainment experiences.

A career at Rockstar Games is about being part of a team working on some of the most creatively rewarding and ambitious projects to be found in any entertainment medium. You would be welcomed to a dedicated and inclusive environment where you can learn, and collaborate with some of the most talented people in the industry.

Rockstar India is on the lookout for an organised Office Coordinator who possesses an eye for detail and thrives in a fast-paced environment. This is a permanent full-time position based out of Rockstar's unique game development studio in Bangalore, India

**WHAT WE DO**:

- We are a busy and organised team who ensure the smooth running of the day-to-day operations of the Studio.
- We support the Company's goals and values, demonstrating them in all work activities and interactions.
- We are focused and we anticipate the needs of the Studio, providing positive and efficient support to the Studio and our visitors.

**RESPONSIBILITIES**:

- Provide administrative support to the Admin Manager, Directors and Senior Management as required.
- Coordinate business travel and hospitality arrangements for the Studio and our visitors.
- Act as a key contact for other studios in relation to travelling employees.
- Coordinate and maintain relationships with travel and accommodation providers.
- Coordinate and maintain arrangements for guest house/apartment where required including care packs, visitor access, property cleaning & key pick up/returns.
- Coordinate and assist travellers with immigration and entry requirements relating to business visitor travel.
- Prepare and distribute business letters and travel packs.
- Maintain the travel calendar, travel spreadsheet and studio movements.
- Meet and greet studio visitors providing tours where applicable.
- Maintain Administration processes and procedures including visitor and studio access - ensuring correct fob access is allocated and preparing NDAs where applicable.
- Maintain files and records with effective filing systems.
- Provide Accounts Payable support including but limited to preparing expense reports via Concur,, reviewing invoices and processing purchase orders.
- Provide assistance on projects and activities where required.
- Provide support for internal events and employee related activities as required.
- Provide cover for key areas of responsibility for the rest of the Admin Team as required.

**QUALIFICATIONS**:

- Minimum 3+ years' experience in an Admin Coordinator role.
- High proficiency on MS Office 360 Applications, Outlook, Excel, Word, PowerPoint.
- Strong customer focus with the ability to appropriately manage expectations.
- Ability to respond to urgent requests, to be flexible and to meet deadlines.
- Ability to work overtime.

**SKILLS**:

- Highly self-motivated and proactive with ability to work both with mínimal supervision and as part of a team environment.
- Ability to work swiftly and efficiently in a fast-paced environment and keep a level head while maintaining grace under pressure.
- Excellent organisational skills and attention to detail.
- Experience in booking corporate travel.
- Strong focus on customer service.

**PLUSES**:

- Experience working within the Creative Industries - video games, film, television, music.
- Experience working as a Personal/Executive Assistant, liaising with all levels of a business.
- Experience using JDE systems, office management systems and procedures.

**HOW TO APPLY**:
Rockstar is proud to be an equal opportunity employer, and we are committed to hiring, promoting, and compensating employees based on their qualifications and demonstrated ability to perform job responsibilities.


  • Sales Coordinator

    6 months ago


    Bengaluru, Karnataka, India Novel Office Full time

    **DESCRIPTION**: - Documentation Management: Collect all required documents from client’s post-sale. Ensure completion of necessary formalities, such as signing the Membership Agreement Form (MAF) - CRM and ERP Management: Upload all collected documents and client information into the Enterprise Resource Planning (ERP) system. Create client profiles and...

  • Office Coordinator

    6 months ago


    Bengaluru, Karnataka, India Orchids Network & Systems I Pvt Ltd Full time

    **Key Responsibilities**: - Managing general administrative tasks such as handling phone calls, managing correspondence, and organizing company documents related to networking projects and clients. - Acting as a point of contact for clients and customers, addressing inquiries, and ensuring their needs are met efficiently. - Assisting in the coordination and...

  • Office Coordinator

    6 months ago


    Bengaluru, Karnataka, India ZEBRONICS INDIA PVT LTD Full time

    The Office Coordinator Is Responsible for ensuring high-quality customer service by addressing inquiries, resolving complaints, and providing support to customers.. This role involves managing office stock, arranging stock as per office requirement, communicating with customer, sales persons & partners; managing the daily activities. Pay: ₹12,000.00 -...


  • Bengaluru, Karnataka, India May I Help You Full time

    At May I Help You, we are seeking an exceptional Front Office Coordinator to join our team. The ideal candidate will have a proven track record of providing excellent customer service, multitasking, and organizational skills. Responsibilities:Front Office Operations: Greet and welcome visitors, answer and direct phone calls, handle incoming and outgoing mail...

  • Office Coordinator

    6 months ago


    Bengaluru, Karnataka, India ceeco technologies pvt ltd Full time

    **Responsibilities-** - Follow office workflow procedures to ensure maximum efficiency. - Maintain files and records with effective filing systems. - Support other teams with various tasks (redirecting calls, scheduling meetings etc.) - Greet and assist visitors when they arrive at the office. - Perform basic bookkeeping activities and update the accounting...


  • Bengaluru, Karnataka, India Elthor Energy Full time

    Coordinate with CEO. Scheduling meetings in office and outside. Support and coordinate sales, service team members. Compiling reports and present/ expertise in MS Office/ Excel sheets must. Housekeeping, office staff supervision, custodian and supervision of office and property security. Coordinating with Showroom. Petty cash accounting. Customers’,...


  • Bengaluru, Karnataka, India Oraiyan Groups Full time

    Job DescriptionWe are seeking a highly organized and communicative Administrative Office Coordinator to join our team at Oraiyan Groups.This role will be responsible for providing exceptional front-desk services, ensuring a smooth experience for all visitors and employees.The successful candidate will have excellent verbal and written communication skills,...


  • Bengaluru, Karnataka, India Chinmayee Public School Full time

    **We're Hiring! Join Chinmayee Group of Institute as an Office Coordinator** Are you organized, friendly, and ready to take on a vital role in our team? We're looking for an **Office Coordinator** to support our school operations. **Position**: Office Coordinator **Experience**: 1+ year preferred, Freshers are welcome! **Location**: Chinmayee Public...

  • Office Coordinator

    4 weeks ago


    Bengaluru, Karnataka, India INDUS TMT INDUSTRIES LIMITED Full time

    Company OverviewINDUS TMT INDUSTRIES LIMITED, a leading steel manufacturer since 1996, has established itself as a trusted partner for building professionals in Karnataka. With a state-of-the-art manufacturing unit at Hosur near Attibelle, the company is committed to delivering superior quality steel products.With a strong presence in Bangalore and a...

  • Office Coordinator

    6 months ago


    Bengaluru, Karnataka, India Tap Academy Private Limited Full time

    **Job description** **Job description** Job Location - BTM Layout, Bangalore **Age - 18 to 32 Years** **Qualification -** SSLC, Plus Two, Any Degree - Arrange and prepare classrooms for scheduled classes and events. - Dealing with queries or requests from the students and employees. - Use safety precautions in all housekeeping services - Ensure...


  • Bengaluru, Karnataka, India Altium Full time

    Discover the opportunity to excel as an Executive Office Coordinator at Altium, a pioneering technology firm.We are seeking a highly skilled and proactive individual to provide exceptional administrative support to our Bengaluru office. As an integral member of our corporate services team, you will be responsible for managing the front desk, maintaining...

  • Office Coordinator

    2 months ago


    HSR Layout, Bengaluru, Karnataka, India Aranyakaa Farms Full time

    Key Responsibilities: - **Lead Management**: - Maintain and track leads from various sources. - Follow up on leads to ensure timely responses and conversions. - Record and update lead information in the database. - **Data Handling**: - Collect, organize, and analyze data related to leads and operational metrics. - Prepare reports and summaries to assist...


  • Bengaluru, Karnataka, India KBros Aristo Pvt Ltd Full time

    KBros Aristo Pvt Ltd seeks an experienced Front Office Coordinator to join our team. As a key member of our front office, you will be responsible for providing exceptional customer service and administrative support.About the RoleThis is a full-time position that requires a high level of professionalism, attention to detail, and excellent communication...


  • Bengaluru, Karnataka, India Plat4mation Full time

    Job Title:Office Inventory Coordinator">Company Overview:We are Plat4mation, a dynamic organization dedicated to delivering exceptional results. Our team is passionate about maintaining the highest standards of professionalism and excellence in everything we do.


  • Bengaluru, Karnataka, India Yashmit Human Resource Management Services Full time

    Job Title: Senior Office Coordinator SpecialistWe are seeking a highly skilled and organized Senior Office Coordinator Specialist to join our team at Yashmit Human Resource Management Services. This role is ideal for an individual who is passionate about providing exceptional support to our employees and ensuring the smooth operation of our office.About the...

  • Office Coordinator

    3 months ago


    Bengaluru, Karnataka, India Better Power Services Pvt Ltd Full time

    **Key Responsibilities**: - Oversee daily office activities and ensure a productive working environment. - Manage documentation processes, including filing, data entry, and record-keeping. - Coordinate meetings, prepare agendas, and take minutes as needed. - Assist in procurement processes and vendor management, particularly through the GEM portal. -...

  • Walk in Drive

    6 months ago


    Bengaluru, India Allengers Medical Systems Ltd. Full time

    Allengers Medical Systems Ltd., is Organizing Walk In Drive for Office Coordinator profile. **Preferable Locations: Allengers Medical Systems Ltd. (Bangalore, Guwahati, Nagpur)** Applicant should match the below criteria to appear for the interview. **Roles & Responsibilities -**: - Should be able to coordinate with the service team by managing...


  • Bengaluru, Karnataka, India Flowchem Pharma Pvt Ltd Full time

    Company OverviewFlowchem Pharma Pvt Ltd is a renowned pharmaceutical company in Bengaluru, committed to delivering exceptional products and services. With over 25 years of experience, our team is highly skilled and motivated, striving for excellence in the industry.Job DescriptionWe are seeking a highly organized and proactive Dedicated Office Coordinator to...


  • Bengaluru, Karnataka, India Intuitive Full time

    {"_title":"Office Assistant","_description":"Company OverviewAt Intuitive, we are united behind our mission: we believe that minimally invasive care is life-enhancing care. Through ingenuity and intelligent technology, we expand the potential of physicians to heal without constraints.As a pioneer and market leader in robotic-assisted surgery, we strive to...


  • Bengaluru, Karnataka, India Snaphunt Full time

    Job OverviewWe are seeking a highly skilled and organized Front Office Executive to join our team. As a key member of our front office, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth day-to-day operations of our office.ResponsibilitiesWelcome and assist clients, guests, and visitors,...