Administrative Assistant
1 week ago
Career Area:
Business Support Services
Your Work Shapes the World at Caterpillar Inc.
When you join Caterpillar, you're joining a global team who cares not just about the work we do - but also about each other.
We don't just talk about progress and innovation here - we make it happen, with our customers, where we work and live.
Together, we are building a better world, so we can all enjoy living in it.JOB PURPOSE:
To provide intermediate clerical and administrative support to managers and other staff to allow for more efficient operations.
JOB RELATED CRITERIA:
Supports Managers SG 28 and below. Level of accountability of this position is commensurate to SG of the manager being supported.
JOB DUTIES:
To provide clerical support as follows:
- Typing, filing, transcription, and/or shorthand.
- Operate a PC and standard software programs.
- Prepare expense books.
- Sort and deliver mail.
- Make travel arrangements.
- Maintain staff attendance records for vacation, sick days, personal time, etc.
- Prepare presentation materials as needed.
- Maintain records and prepare reports such as organizational charts, phone lists, records retention, budget information, etc.
- Schedule meetings and maintain calendars.
- Arrange customer/dealer/consultant visits including lodging, meals, scheduling meetings, etc.
- Provide routine maintenance for equipment such as fax, copier, printer, etc. by adding toner, changing settings or calling for support, etc.
- Provide other routine administrative duties as required.
- Provide back-up duties for other administrative professionals as needed.
In addition to the above duties, the incumbent spends a significant amount of time organizing and expediting workflow through the supervisor's office.
Job duties also require the use of intermediate features of standard software programs such as Microsoft Word, Excel or PowerPoint.
This might involve setting up and maintaining spreadsheets and tying together formula and sheets within a workbookProvide reports such as budgets or forecasts, involving data analysis.
Provide intermediate support to others in the work area on the standard or common operating environment hardware and software, Intranet, Global Travel Reporting, PDP, etc.
This position requires a greater degree of independent judgment and knowledge of related operations than the entry-level position. Contacts generally include equals and subordinates of supervisor and occasionally executive officers and outside contacts.BACKGROUND/EXPERIENCE:
- 510 years of experience in the similar field is preferred.
- The position requires an intermediate level knowledge of administrative skills gained through vocational training and/or equivalent experience.
- In addition, the incumbent needs demonstrated administrative skills gained through several years of experience in the administrative professional field.
- Requires a thorough understanding of the content of the principal's job and method of operation.
- Requires good working knowledge of department and company operations and procedures. Promotion to this job is normally from the entrylevel secretarial job.
Posting Dates:
March 12, March 19, 2024
Caterpillar is an Equal Opportunity Employer (EEO).
Not ready to apply? Join our Talent Community.
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