Administrative Assistant
1 week ago
- Role/Responsibilities:
- General Administration
- Coordination with various Moody's functions for various office administrative activities
- T&E : Expense Claims processing: Manage expense claim processing of Managers, follow up with Accounts Payable team for resolution of queries
- Calendar Management for visiting Senior Leaders
- Arranging Invite letters for visitors
- Assist Mangers in completion of New Hire onboarding
- Assist in completion of Purchase orders for Procurements
- Responsible for transport arrangement & bills verification
- Distribution of staff related documents such as Meal Coupons, Insurance Cards etc.
- Other administrative and support activities
- Visitors arrangements
- Ensuring Cab arrangements, Office Room Booking, Lunch arrangements
- Townhalls or special events
- Coordinating with Vendors for equipment, Admin staff for seating arrangements, stationery
- Employee engagement activity coordination & communication
- Coordination with teams for conference room bookings, housekeeping, repair & maintenance of the facility
- Inventory of assets
- Qualifications:
- Graduate/Post Graduate in any discipline, with good communication skills
- 1 to 3 years of experience in Administrative coordination for a group size of 400+ staff members
- Well versed in using MS Office Tools
- Sound knowledge of Office Management procedures, specific to Visitor Management, Calendar Management and T&E processing
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