Admin Executive

3 weeks ago

Gurugram, India Instalimb, Inc. Full time
Instalimb is seeking a dedicated and skilled Admin Officer to join our team. The Admin officer will play a crucial role in supporting the smooth functioning of our organization by handling a range of administration tasks. 


Job Description:

Responsibilities: 

 


  • General Administrative Support: The Administration Executive will assist in day-to-day administrative tasks, including managing correspondence, maintaining files and records, scheduling meetings, telephone answering, welcoming visitors to the company and providing general support to the team.

  • Business Operation Support: The Administration Executive will obtain and update documents necessary for the company to operate.

  • Document Management: The Administration. Executive will prepare and manage documents such as contracts and company regulations, including drafting and proofreading documents.

  • Building Maintenance Management: The Administration Executive will oversee the maintenance and upkeep of the company’s premises. This involves coordinating with vendors, scheduling repairs and maintenance tasks, and ensuring a safe and clean working environment for all employees.



  • Banking Tasks: The Administration Executive will handle various banking tasks on behalf of the organization, such as depositing cheques, withdrawing cash, and conducting necessary transactions. This will require regular visits to banks and maintaining accurate records of financial activities. Doing basic finance and accounting entries in the system.


  • Hotel & Plane Reservations: The Administration. Executive will be responsible for managing hotel and plane reservations for the organization’s employees. This includes researching, booking, and coordinating travel arrangements to ensure smooth and efficient travel experiences.

  • Event Management: The Administration Executive will manage internal and external events, including contacting outside vendors, scheduling, and managing the event on the day of the event.

  • Errands: The Administration Executive will be responsible for running various errands on behalf of the organization. This may include purchasing office supplies, picking up and delivering documents, and other miscellaneous tasks as required.

  • Other tasks: Other tasks as assigned to you by your seniors from time to time.



Requirements
  • Graduation in any field
  • Fresher with smart skills can be considered
  • Proven experience as an office administrator, office assistant/admin or relevant role
  • Outstanding communication and interpersonal abilities
  • Excellent organizational and management skills
  • Familiarity with office management procedures and basic accounting principles.
  • Excellent knowledge of MS Office.
  • Proactive & Resourceful


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