Admin Executive

3 weeks ago

Gurugram, India outbrain Full time

We are Outbrain

Outbrain is the world’s leading discovery and native advertising feed for the open web. A third of the World’s Internet-connected population explore and discover information through our feed technology, which is trusted by emerging to established brands and integrated into thousands of media companies’ tech stacks to manage and monetize their publishing operations. Outbrain operates in 55 countries and is headquartered in New York City with offices in 18 cities worldwide.

In recent months, Outbrain has been setting up a new Global Talent Center in Gurugram, India.

A day in the life

Outbrain is actively looking for a highly driven and innovative Admin Executive to join our India team. As an Admin Executive, you will play a crucial role in supporting the company's administrative functions. You will work closely with theMD-India, HR and other team members to ensure the smooth operation of office processes and contribute to the overall efficiency of the organization.

This role has a direct reporting line to Managing Director India. 

 Key Responsibilities:

Coordinate office administrative activities and operations to secure efficiency and compliance to company policies. Support day to day administrative requirements. Take responsibilities and ownership to ensure performance.(E.g: Providing Office/ Wework access) Manage administrative arrangements for MD-India, visitors from global countries, meetings, conferences, events, festive days and support HR operationally in employee engagement activities  Support housekeeping, food & travel related tasks, maintenance, safety etc within the facilities. Train new joiners with Internal Admin related modules of SAP Concur . Manage agendas/travel arrangements/ visa appointments, visa procedures, transport, hotel arrangements etc. if required. Manage inventory and stores. Track stocks of office supplies and place orders when necessary. Internal and external coordination with various departments including finance, procurement, vendor management, client management. Timely invoice submission and clearance. Submit timely reports and prepare presentations/proposals as assigned. Assist colleagues whenever necessary. Proven experience as an office administrator, office assistant or relevant role

What you’ll bring

3+ years of administrative experience in global tech companies. Result oriented and a self-starter who enjoys a challenge. Excellent communication, time management and negotiation skills. A deep understanding of an exceptional candidate. Any Graduation Proactive approach. Excellent verbal and written communication skills in English Exceptional and versatile problem-solving

More than snacks

Office and home hybrid working  Expand your toolbox with our mentorship program and internal learning tools

We Recommend #LifeAtOutbrain

Our company culture is welcoming, dynamic, diverse, global, and built on top performance. Did you know "trust" is one of our core values? We apply this value to our day-to-day by working collaboratively on a global scale. With managers and teammates often sitting in other countries and time zones, we value communication, patience, and open-mindedness to all cultural backgrounds. We encourage all ideas, and everyone gets a seat at the table Our team is made up of individuals who are approachable, resourceful, passionate, and proactive. We foster a sense of belonging through our Employee Resource Groups – employee-led groups in which we debate topics and drive change. From OB Green (environmental), OB WE (women empowerment), OB Good (charitable initiatives) to OB4E (diversity, equity, and inclusion), you’ll be able to share your passions with likeminded people. Dive into the Outbrain experience via our   Hungry for more? Have a closer look at #LifeAtOutbrain exploring our , , and social media channels , and .

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