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Office Support Coordinator

1 month ago

Pune, India PrimeVigilance Full time
Job Description

CORE RESPONSIBILITIES

  • Supports Office Manager in the functional role and responsibilities that includes wide range of tasks from various office support areas including Office Management, Event Management, Facilities and Health and Safety
  • Serves as the first point of contact for the local team, provides information and basic administrative solutions, navigates internal or external clients to the respective specialised dpt. and contact
  • Maintains office supply inventories, groceries and manages its orders
  • Keeps great condition of the office, arranges necessary repairs, and deals with various vendors ensuring the high quality of deliveries
  • Registers and distributes incoming and outgoing mailings, visits post office, orders carrier services, travel insurance, taxi etc.
  • Provides photocopying and scanning of documents
  • Keeps handover protocols, inventories, contact and other databases up to date
  • Contributes to wide range of tasks and projects as per line Managers or Country Director direction

Qualifications

  • Minimum graduation/ diploma
  • Excellent in English communication verbal and written.
  • Should have experience of minimum 3-5 years in office administrative activities.
  • Proven administrative experience required
  • Great interpersonal skills, approachable personality willing to help
  • Good entry level written and verbal communication skills
  • Fast learner with scheduling, problem-solving skills, self-motivated attitude
  • English, both written and verbal at the level allowing to communicate efficiently with the team
  • Common literacy at all MS-Office applications including Microsoft Word, desirably Excel, and PowerPoint