Travel & Expense Specialist

Found in: Talent IN C2 - 1 week ago

Gurugram, India Ramboll Full time

Company Description

Work at the heart of sustainable change

Ramboll is a global architecture, engineering, and consultancy company. We believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. At Ramboll, our core strength is our people, and our history is rooted in a clear vision of how a responsible company should act. Being open and curious is a cornerstone of our culture. We embrace an inclusive mindset that looks for fresh, diverse, and innovative perspectives. We respect, embrace, and invite diversity in all forms to actively cultivate an environment where everyone can flourish and realise their full potential.

Job Description

As an Expense Claims Processor, He/she will be responsible for accurately processing and managing expense claims submitted by employees within the organization. He/she will ensure that all claims comply with company policies and procedures, accurately verify receipts and documentation, and process payments promptly. This role requires attention to detail, organizational skills, and proficiency in financial software systems .

Key Responsibilities:

Review and Verification: Receive and review expense claims submitted by employees. Verify that all submitted expenses comply with company policies and guidelines. Check for completeness of documentation, including receipts, invoices, and approvals. Accuracy and Compliance: Ensure accuracy and completeness of expense claims before processing. Confirm adherence to company expense policies, including spending limits, categories, and approval requirements. Identify and address discrepancies or non-compliance issues with claim submissions. Data Entry and Processing: Enter expense data into the company's financial management system accurately and efficiently. Process approved expense claims promptly, maintaining a high level of data integrity. Generate reports and reconcile expense records as necessary. Communication and Support: Communicate with employees regarding any issues or discrepancies in their expense claims. Provide assistance and guidance to employees on expense claim procedures and policies. Collaborate with other departments, such as finance and HR, to resolve any queries or concerns related to expense processing. Record Keeping and Documentation: Maintain organized records of all expense claims and related documents. Ensure proper filing and archiving of expense records by company policies and regulatory requirements. Prepare audit documentation and assist auditors during expense audits as needed. Continuous Improvement: Identify opportunities to streamline and improve the expense claim process. Provide feedback on existing policies and procedures to enhance efficiency and effectiveness. Stay updated on relevant regulations and best practices in expense management.

Qualifications

Requirements:

Bachelor's degree in accounting, finance, or a related field preferred. Proven experience in a similar role, preferably finance or accounting. Strong understanding of accounting principles and expense management processes. Proficiency in using financial software ERP and MS Office applications, especially Excel. Experience working in Rydoo and Maconomy would be an added advantage Excellent attention to detail and accuracy in data entry and processing. Ability to prioritize tasks and meet deadlines in a fast-paced environment. Excellent communication and interpersonal skills. Strong analytical and problem-solving abilities. Familiarity with relevant laws, regulations, and compliance standards. Ability to maintain confidentiality and handle sensitive information with discretion.

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