Executive assistant to MD

3 months ago

Hyderabad, India Gamut HR Solutions Full time

Company Overview

Gamut HR Solutions, headquartered in Hyderabad, is dedicated to helping individuals find the right job. With a small but passionate team of 2-10 employees, Gamut HR Solutions is committed to connecting talent with opportunity. To learn more about our services, please visit our website.


Job Overview

We are seeking an experienced Executive Assistant to work closely with our Managing Director (MD) to provide high-level administrative support. This is a full-time, senior position located in Hyderabad. The ideal candidate will have 7 to 10 years of relevant work experience and will excel in aiding the MD to enhance productivity.


Qualifications and Skills

  • Extensive experience in calendar management, ensuring all appointments and schedules are well-coordinated and conflicts are minimized (Mandatory skill)
  • Proficiency in making detailed travel arrangements, including booking flights, accommodation, and transportation (Mandatory skill)
  • Excellent communication skills, both written and verbal, to effectively interact with internal and external stakeholders (Mandatory skill)
  • Skilled in coordinating and organizing meetings, including preparing agendas and taking minutes
  • Strong problem-solving abilities to handle unexpected issues swiftly and efficiently
  • Exceptional organizational skills to manage multiple tasks and prioritize workload efficiently
  • Keen attention to detail to ensure accuracy in all administrative duties
  • High degree of confidentiality and discretion when handling sensitive information


Roles and Responsibilities

  • Manage the MDs calendar by scheduling meetings, appointments, and events, ensuring efficient time management
  • Arrange travel plans and itineraries for the MD, including flights, hotels, and ground transportation
  • Facilitate meetings by preparing agendas, taking minutes, and ensuring follow-up on action items
  • Communicate effectively on behalf of the MD with internal and external stakeholders
  • Perform general administrative tasks such as drafting correspondence, managing phone calls, and organizing files
  • Conduct research and compile data to provide detailed reports for the MD
  • Assist in managing special projects as assigned by the MD
  • Ensure the confidentiality of sensitive information and maintain the highest level of discretion

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