Executive Assistant
1 week ago
**Job Summary**
The Female Executive Assistant to the Managing Director (MD) plays a pivotal role in managing the MD’s day-to-day operations, ensuring seamless communication, scheduling, and organizational efficiency. This position requires a detail-oriented and professional individual who can handle high-pressure situations with discretion and poise.
**Key Responsibilities**1. **Executive Support**
- Manage and prioritize the MD’s complex calendar, ensuring optimal time utilization.
- Organize and coordinate travel arrangements, including visas, accommodations, and itineraries.
- Draft, proofread, and format correspondence, presentations, and reports.
2. **Professional Communication**
- Act as the primary liaison between the MD and internal/external stakeholders, maintaining professional relationships.
- Represent the MD in meetings, events, and correspondence when required.
- Communicate effectively with key stakeholders to facilitate decision-making.
3. **Meeting Coordination**
- Plan, schedule, and prepare for meetings, ensuring necessary materials are ready.
- Take comprehensive notes during meetings and distribute actionable summaries.
- Follow up on tasks and deadlines resulting from meetings.
4. **Project Assistance**
- Assist in planning and executing high-priority projects, ensuring timely completion.
- Conduct research and prepare analyses for informed decision-making.
- Coordinate with teams and departments to implement initiatives effectively.
5. **Confidentiality and Discretion**
- Handle sensitive information with the utmost confidentiality and professionalism.
- Manage personal tasks for the MD, including private appointments and correspondence, if required.
6. **Administrative Efficiency**
- Prepare financial documents, including budgets and expense reports.
- Ensure the MD’s office operates efficiently, managing supplies, vendors, and other logístical needs.
- Proactively identify and resolve operational or administrative issues.
7. **Event Management**
- Plan and organize events, conferences, and offsite meetings involving the MD.
- Work with external vendors to manage event logistics.
**Qualifications and SkillsEducation**:
- Bachelor’s degree in Business Administration, Communications, or a related field (preferred).
**Experience**:
- Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
- Proven expertise in managing executive-level schedules and communications.
**Skills**:
- Strong organizational and multitasking skills.
- Excellent verbal and written communication skills.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and online collaboration tools.
- Discretion and ability to handle confidential information.
- Problem-solving skills with a proactive approach.
- Exceptional attention to detail and accuracy.
**Personal Attributes**
- Professional demeanor with a high sense of responsibility.
- Adaptability and ability to work under pressure.
- Confidence and poise when dealing with high-level stakeholders.
- Flexibility to travel or adapt to changing schedules as required.
**Work Environment and Expectations**
- The role may involve occasional travel or extended hours during peak periods.
Pay: ₹35,000.00 - ₹60,000.00 per month
**Benefits**:
- Cell phone reimbursement
- Health insurance
- Provident Fund
Schedule:
- Day shift
**Education**:
- Bachelor's (preferred)
**Experience**:
- Executive Assistant: 5 years (required)
**Language**:
- English,Hindi and Telugu ,Kannada (required)
Work Location: In person
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