Admin Executive
3 months ago
Description
:The Car Lease Operations Coordinator will be responsible for managing all aspects of car lease performance and ensuring a smooth process for rental billing and vendor payments. This role will involve coordinating with various stakeholders including leasing partners, RTO authorities, car dealerships, employees, insurance companies, and auditors. The Coordinator will also play a key role in assisting employees with car insurance claims and addressing any inquiries related to car lease contracts. The individual in this position will need to stay organized, maintain accurate records, and ensure compliance with relevant regulations.
Responsibilities:
1.Monthly Reporting: Prepare and manage monthly reports on car lease performance for management.
2.Rental Billing: Review rental billing invoices to ensure smooth payment process. Address any discrepancies or issues that may arise.
3.Vendor Payment Processing: Generate purchase orders in Coupa Software for vendor payments related to car lease operations.
4.Lease Document Management: Execute and manage all necessary documents with leasing partners, RTO authorities, car dealerships, and employees.
5.Lease Maturity: Coordinate with leasing vendor once car lease is matured. Arrange NOC (No Objection Certificate) and issue ownership transfer papers (form 29, 30, and letter to RTO).
6.Insurance Claim Processing: Coordinate between insurance company and employees to process car insurance claims. Prepare claim sets as required.
7.CLC Queries: Align calls and meetings with SE employees to address queries related to Car Lease Contracts (CLC).
8.Auditor Collaboration: Synchronize with auditors to provide all relevant information according to their standards and requirements.
Requirements:
1.Proven experience in car lease operations, ideally in a coordination or administrative role.
2.Familiarity with rental billing and vendor payment processes.
3.Strong attention to detail and accuracy in record-keeping.
4.Excellent organizational and time management skills.
5.Effective communication and interpersonal abilities to coordinate with multiple stakeholders.
6.Knowledge of relevant laws and regulations related to car leases and insurance claims.
Sound like you? To apply you need to have:
Proven industry experience
Are you a degree holder with three to five years’ experience in facilities management? Do you have a solid background in helpdesk operations and strong working knowledge of occupational safety? Do you have a proven track record in rolling out improvement initiatives? If you said yes to all these, then we encourage you to apply.
Collaborative mind set
At JLL, we believe that collaboration plays a central role in achieving success—that’s why you must demonstrate flexibility in working with a team. Likewise, you must possess a customer-centric focus and superior organisational skills to manage daily activities effectively. You must also be equipped with excellent communication skills to coordinate effectively with colleagues and clients.
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.
Apply today
Location:
On-site –Gurugram, HRIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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