Founders Office Executive Assistant

3 days ago

Pune, Maharashtra, India SoftBay Full time ₹ 40,00,000 - ₹ 80,00,000 per year

Executive Assistant (Softbay)

Location:
Pune

Type:
Full-time, InOffice

About the Role

Softbay is looking for an
Executive Assistant
— with strong
Indian accounting and office management experience
to the table.

This is a
hybrid role
that blends financial coordination, administrative structure, and executive support. You'll manage both
business and personal affairs
, from handling invoices and vendor payments to keeping the day organized and projects moving forward.

We're looking for someone dependable, detail-oriented, and quietly efficient — someone who understands numbers, organization, and people.

Key Responsibilities
Accounting & Financial Coordination (Primary Focus)

  • Manage daily and monthly accounting activities (invoices, vendor payments, reimbursements).
  • Coordinate with CA/accounting firm for
    GST, TDS, and statutory filings
    .
  • Maintain proper records for
    bills, vendor contracts, purchase orders, and expense sheets
    .
  • Track budgets, petty cash, and ensure timely reconciliations.
  • Prepare simple MIS reports or expense summaries for the founder.
  • Ensure financial data is organized and accessible for audits and reporting.

Office & Operations Management

  • Oversee day-to-day admin tasks, vendor coordination, and logistics.
  • Maintain office records, agreements, and operational documentation.
  • Support HR-related tasks (contracts, onboarding coordination, attendance tracking).
  • Ensure smooth functioning of basic internal processes.

Executive & Assistance

  • Manage the schedule, meetings, and communication.
  • Draft and respond to business emails and follow-ups.
  • Track deliverables and remind the founder/team of priorities.
  • Handle personal tasks such as bill payments, renewals, and travel bookings.
  • Maintain confidentiality at all times.

What We're Looking For

  • 3–6 years
    of experience in
    accounting or office administration
    (India-based experience required).
  • Strong knowledge of
    Tally, GST, TDS, and general bookkeeping
    .
  • Exposure to vendor management, invoicing, and working with accountants/consultants.
  • Excellent organization and communication skills.
  • Comfortable juggling multiple priorities and working independently.
  • Tech-friendly — familiar with Excel, Google Sheets, and basic workflow tools (Slack, Notion, etc.).
  • Professional yet approachable; someone who thrives in a founder-led setup.

Why Join Softbay?

This is a
Founder's Office position
— you'll work directly with the founder, manage key operational and accounting functions, and help bring order to a fast-moving setup.

It's ideal for someone who enjoys a mix of structure and flexibility, who takes ownership, and who finds satisfaction in knowing things are running right — financially and operationally.

We value reliability, attention to detail, and integrity above all else.

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