Executive Assistant

4 hours ago

Pune Maharashtra India, Maharashtra Oaklanecapital Full time

The Executive Assistant (EA) to the Founder will be a highly organized, proactive, and detail-oriented professional responsible for managing the day-to-day operations and supporting the strategic initiatives of the Founder. This role requires a dynamic individual capable of managing complex schedules, coordinating between the hedge fund and AI startup, and providing high-level administrative and project management support. The EA will act as a gatekeeper, confidante, and key facilitator, ensuring the Founder’s time is used efficiently and effectively.


Key Responsibilities

1. Administrative Support:

  • Manage the Founder’s calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
  • Prepare and edit correspondence, communications, presentations, and other documents.
  • Handle incoming and outgoing communications on behalf of the Founder, ensuring that urgent matters are prioritized.
  • Organize and maintain files and records, ensuring data confidentiality.

2. Project Management:

  • Oversee and manage key projects initiated by the Founder, including tracking progress and deliverables.
  • Coordinate with various teams across the hedge fund and AI startup to ensure alignment and execution of strategic initiatives.
  • Prepare project updates and reports for the Founder’s review.
  • Assist in developing and implementing business strategies, including tracking KPIs and milestones.
  • Prepare briefing materials for meetings, including agendas, minutes, and follow-ups.
  • Support the Founder in maintaining and building relationships with strategic partners and clients.

7. Personal Assistance:

  • Handle personal tasks and errands as required by the Founder, ensuring a work-life balance.
  • Manage personal travel arrangements, events, and other logistics.

Key Qualifications Experience:

  • Minimum of 8 years of experience as an Executive Assistant to a C-level executive, preferably within the finance or technology sectors.

Education:

  • Bachelor’s degree in Business Administration, Finance, or a related field; MBA or relevant certifications are a plus.

Skills:

  • Exceptional organizational and time management skills.
  • Strong project management abilities, with experience in leading cross-functional teams.
  • Excellent written and verbal communication skills, with the ability to draft high-level correspondence.
  • Discretion and confidentiality in handling sensitive information.

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