Executive Assistant

4 days ago

Kenya Karnataka, India KenyaMOJA Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Description/Requirements
Role Overview
The Executive Assistant (EA) will provide high-level administrative, coordination, and stakeholder support to the Group EPMO Director and the wider EPMO team. This role requires a highly organized, proactive, and resourceful individual who can handle executive-level responsibilities while also assisting Project Managers in project coordination activities. The EA will act as a central point of contact for stakeholders, support project governance processes, and ensure smooth day-to-day operations within the EPMO.

Responsibilities
Executive & Administrative Support

  • Provide executive assistance to the Group EPMO Director, including calendar management, travel arrangements, correspondence, and meeting preparation.
  • Draft, review, and format reports, presentations, and communications for senior stakeholders, EXCO, and the Board.
  • Maintain confidentiality and handle sensitive information with discretion.

Team & Stakeholder Coordination

  • Serve as the first point of contact for EPMO stakeholders, ensuring clear communication and timely responses.
  • Coordinate cross-functional engagements between the EPMO and business units.
  • Organize workshops, governance meetings, and project steering committees, including agenda preparation and minute-taking.

Project Coordination Support

  • Support Project Managers in project tracking, documentation, and reporting.
  • Assist in updating project plans, risk registers, action logs, and benefits registers under PM guidance.
  • Follow up with project owners and stakeholders on deliverables to ensure timelines are met.
  • Consolidate project updates into EPMO dashboards and management reports.

Governance & Reporting

  • Help prepare materials for project governance forums, ensuring accuracy and timeliness.
  • Support monitoring of compliance with EPMO processes, templates, and standards.
  • Coordinate the collation and submission of monthly and quarterly EPMO reports.

Office & Knowledge Management

  • Maintain EPMO knowledge repositories, documentation libraries, and SharePoint/PMO tools.
  • Ensure smooth day-to-day operations of the EPMO office, including logistics and communications.
  • Provide support to the broader EPMO team to drive collaboration and productivity

Qualifications
Qualifications/Certifications:

  • Bachelor's degree in Business Administration, Project Management, or related field.
  • 3–5 years' experience as an Executive Assistant, Project Coordinator, or in a similar support role within a large organization.
  • Exposure to project management or PMO environments is highly desirable.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project tools (e.g., MS Project, SharePoint, Smartsheet).
  • Excellent organizational, time management, and multitasking skills.

Experience

  • 3–5 years' experience as an Executive Assistant, Project Coordinator, or in a similar support role within a large organization.
  • Exposure to project management or PMO environments is highly desirable.
  • Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project tools (e.g., MS Project, SharePoint, Smartsheet).

Organization
Equity Group Holdings

Employment Type
Regular

Job Level
Non-Management

Job Shift
Day Job

Job Posting
Aug 22, 2025, 4:50:31 PM

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