Executive Assistant

Job Description/Requirements
Role Overview
The Executive Assistant (EA) will provide high-level administrative, coordination, and stakeholder support to the Group EPMO Director and the wider EPMO team. This role requires a highly organized, proactive, and resourceful individual who can handle executive-level responsibilities while also assisting Project Managers in project coordination activities. The EA will act as a central point of contact for stakeholders, support project governance processes, and ensure smooth day-to-day operations within the EPMO.

Responsibilities
Executive & Administrative Support

• Provide executive assistance to the Group EPMO Director, including calendar management, travel arrangements, correspondence, and meeting preparation.
• Draft, review, and format reports, presentations, and communications for senior stakeholders, EXCO, and the Board.
• Maintain confidentiality and handle sensitive information with discretion.

Team & Stakeholder Coordination

• Serve as the first point of contact for EPMO stakeholders, ensuring clear communication and timely responses.
• Coordinate cross-functional engagements between the EPMO and business units.
• Organize workshops, governance meetings, and project steering committees, including agenda preparation and minute-taking.

Project Coordination Support

• Support Project Managers in project tracking, documentation, and reporting.
• Assist in updating project plans, risk registers, action logs, and benefits registers under PM guidance.
• Follow up with project owners and stakeholders on deliverables to ensure timelines are met.
• Consolidate project updates into EPMO dashboards and management reports.

Governance & Reporting

• Help prepare materials for project governance forums, ensuring accuracy and timeliness.
• Support monitoring of compliance with EPMO processes, templates, and standards.
• Coordinate the collation and submission of monthly and quarterly EPMO reports.

Office & Knowledge Management

• Maintain EPMO knowledge repositories, documentation libraries, and SharePoint/PMO tools.
• Ensure smooth day-to-day operations of the EPMO office, including logistics and communications.
• Provide support to the broader EPMO team to drive collaboration and productivity

Qualifications
Qualifications/Certifications:

• Bachelor's degree in Business Administration, Project Management, or related field.
• 3–5 years' experience as an Executive Assistant, Project Coordinator, or in a similar support role within a large organization.
• Exposure to project management or PMO environments is highly desirable.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project tools (e.g., MS Project, SharePoint, Smartsheet).
• Excellent organizational, time management, and multitasking skills.

Experience

• 3–5 years' experience as an Executive Assistant, Project Coordinator, or in a similar support role within a large organization.
• Exposure to project management or PMO environments is highly desirable.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and project tools (e.g., MS Project, SharePoint, Smartsheet).

Organization
Equity Group Holdings

Employment Type
Regular

Job Level
Non-Management

Job Shift
Day Job

Job Posting
Aug 22, 2025, 4:50:31 PM

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