HR and Admin Assistant

Job Summary

We are seeking a highly driven, organized, and resourceful Junior HR & Studio Administrator to join our growing creative team. This is a critical dual-function role, perfectly suited for a fresher or recent graduate who wants extensive, hands-on experience. You will be the backbone of the studio, ensuring smooth daily operations, managing essential HR functions, and actively driving our talent acquisition efforts.

Nature of Work and Core Responsibilities

This role manages two interconnected areas: maintaining our people (HR) and running our office (Admin).

A. Human Resources & Talent Acquisition (The People Focus)

• Recruitment Coordination: Manage the end-to-end recruitment process for all departments. This includes drafting, posting, and refreshing job descriptions on platforms like Indeed and LinkedIn, screening applications, and acting as the main point of contact for candidates.
• Onboarding and Offboarding: Prepare all contractual and statutory documents for new hires. Conduct initial orientation, ensuring a seamless technical and administrative setup. Manage all administrative tasks related to employee departures.
• Record Keeping: Maintain meticulous, confidential, and up-to-date employee records, both physical and digital. Ensure all personnel files and documentation are compliant and secure.
• Attendance & Payroll Support: Track and monitor daily attendance, manage employee leave requests (PTO, sick leave), and compile accurate data inputs for monthly payroll processing by the finance team.
• Employee Relations: Serve as an empathetic and confidential point of contact for staff inquiries regarding HR policies, holidays, and basic benefits.

B. Studio Administration & Operations (The Office Focus)

• Office Management: Oversee the day-to-day operation of the physical studio. This includes managing office supplies, equipment inventory, and vendor relationships (e.g., internet, cleaning, utilities).
• Travel & Logistics: Coordinate basic domestic travel bookings, accommodation, and transportation arrangements for team members as needed.
• Petty Cash & Expense Tracking: Manage and reconcile the studio's petty cash fund. Collect, organize, and submit staff expense reports to the finance team monthly.
• General Support: Handle incoming and outgoing mail and deliveries. Ensure the studio environment is organized, functional, and welcoming for all staff and visitors.

Required Software and Technical Skills

The successful candidate will be tech-savvy and quick to adopt new systems:

• Office Suite: Expert proficiency in Microsoft Excel/Google Sheets is essential for data tracking (recruitment status, attendance, expenses) and highly proficient in Word/Google Docs for preparing contracts and administrative letters.
• HR/ATS Exposure: Familiarity with a basic Applicant Tracking System (ATS) or HR software (e.g., BambooHR, Freshteam) is a major plus, as is the ability to quickly master new administrative tools.
• Digital Tools: Comfort using online job portals (Indeed, LinkedIn) and professional communication tools (Slack or Teams).

Office Location : Goregaon West Mumbai

Work Experience: 0 to 24 Months

Key Skillset and Qualifications

Core Soft Skills (Most Important for this Dual Role)

• Exceptional Discretion and Trustworthiness: Absolute necessity for handling sensitive HR and financial information.
• Proactive Ownership: A strong sense of initiative and responsibility. The ability to identify a problem (e.g., the coffee machine is broken, a file is missing) and resolve it without needing constant direction.
• Communication: Clear, professional, and friendly communication across all levels of the organization—from interviewing candidates to coordinating with vendors.
• Multitasking & Prioritization: Proven ability to manage a diverse workload that shifts quickly between high-priority HR issues and urgent administrative tasks.

Salary: It will be decided as per your expertise and skillset

Job Types: Full-time, Permanent, Fresher, Internship, Freelance

Contract length: 12 months

Pay: ₹7, ₹25,000.00 per month

Ability to commute/relocate:

• Goregaon West, Mumbai, Maharashtra: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Will you be able to work on TIGHT Deadlines ?
• Are you from Mumbai or from Outside Mumbai Vicinity ?
• Are you looking for Full time job or Freelance only ?
• Are you falling into our mentioned category of 1 to 3 years experience ? or You are a Fresher ? or you are totally fresher ?
• Which software you are best at ?
• Will you be able to handle HR as well as Admin both ?
• Are you aware of media and studio culture ?

Work Location: In person