Executive Coordinator

1 day ago

Changodar Ahmedabad Gujarat, India Endeavour Instrument Pvt Ltd Full time ₹ 2,40,000 - ₹ 4,20,000 per year

Job Title: Executive Coordinator to Management (Technical – EOT Crane & Fabrication Industry)

Location: Ahmedabad

Department: Executive Coordination & Administration

Reporting To: Director / Management

Employment Type: Full-time, Permanent

Work Mode: In-person

Salary Range: ₹20,000 – ₹35,000 per month

Job Summary

We need a technically skilled and well-organized Executive Coordinator who can support Management in handling technical documentation, project coordination, enquiry follow-ups, and communication related to EOT Cranes, fabrication items, material handling equipment, and production activities.

The person must understand basic technical terms of crane manufacturing and fabrication so they can coordinate smoothly with Sales, Production, Purchase, Service, and Clients.

Key Responsibilities1. Technical Coordination (EOT Crane & Fabrication)

  • Handle technical enquiries and coordinate with the Sales/Design/Production teams.
  • Prepare and maintain technical documents such as quotations, BOQs, drawings lists, client specifications, load charts, etc.
  • Coordinate with the design team for GA drawings, approvals, and revisions.
  • Follow up with production for job status, material movement, and delivery timelines.
  • Maintain records of fabrication progress, testing, inspection dates, and dispatch plans.

2. Office & Project Coordination

  • Track ongoing projects and provide updated status reports to management.
  • Prepare daily, weekly, and monthly project MIS.
  • Monitor quotations, enquiries, cost sheets, and material follow-ups.
  • Maintain proper filing of technical documents, inspection reports, and client communications.

3. Client & Vendor Communication

  • Manage technical follow-ups with clients (enquiry status, drawing approvals, delivery schedule).
  • Coordinate with vendors for material updates, inspection, or job-outs.
  • Handle calls, meetings, and emails professionally on behalf of management.

4. Management Assistance

  • Maintain Director's schedule, meeting calendar, and reminders.
  • Draft emails, letters, technical notes, and official communication.
  • Prepare reports, presentations, and summaries for review.
  • Handle confidential information and sensitive documents.

5. Reporting & Data Management

  • Prepare MIS for enquiries, quotations, production status, dispatch, and pending tasks.
  • Support management in data analysis and decision-making.
  • Maintain minutes of technical meetings and ensure timely follow-up of action points.

Requirements

  • Graduate, Diploma or Technical background preferred (Mechanical / Production / Electrical advantage).
  • Experience in EOT Crane, fabrication, material handling, or engineering industry preferred.
  • English Must – strong written and verbal communication.
  • Good understanding of technical drawings, basic fabrication terms, and manufacturing flow.
  • Strong in MS Office (Excel, Word, PowerPoint) and ability to handle company software/portals.
  • 1–5 years of experience in technical coordination, production coordination, or office administration.
  • Organized, responsible, and able to work independently.

Job Types: Full-time, Permanent

Pay: ₹20, ₹40,000.00 per month

Work Location: In person

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