Executive - Back Office

1 week ago

Changodar Ahmedabad Gujarat, India Endeavour Instrument Pvt Ltd Full time ₹ 2,40,000 - ₹ 4,20,000 per year

Job Title: Executive Coordinator to Sales

Location: Ahmedabad- Changodar

Department: Executive Coordination & Administration

Reporting To: Management (Director)

Employment Type: Full-time, Permanent

Salary Range: ₹20,000 – ₹35,000 per month (based on experience & skills)

Work Mode: In-person

Job Summary

We are seeking a highly organized, detail-oriented, and proactive Executive Coordinator to support top management in daily operations, enquiry handling, report preparation, and interdepartmental communication. The ideal candidate should possess strong analytical, multitasking, and communication skills, with the ability to manage priorities efficiently and maintain confidentiality.

Key Responsibilities Sales & Enquiry Management

  • Manage the complete process from enquiry to quotation and follow-ups.
  • Conduct lost order analysis and recommend improvements.
  • Analyze ORECS data for trends and cross-selling opportunities.

Management Support & Scheduling

  • Plan and organize management's calendar for optimal time utilization.
  • Coordinate and arrange meetings, prepare agendas, take minutes, and ensure timely follow-ups.
  • Draft professional reports, presentations, and MIS summaries.
  • Handle official emails and correspondence on behalf of management.
  • Assist in preparing financial reports using Tally (training provided).

Client & Stakeholder Coordination

  • Communicate with clients and stakeholders as per management instructions.
  • Consolidate sales reports and prepare MIS for review.

Executive Coordination & Administration

  • Handle cash dealings and payment collections on behalf of management.
  • Attend and coordinate MHE/W.B. meetings; ensure timely implementation of discussed points.
  • Follow up with departments to ensure assigned tasks are completed within deadlines.

Reporting & Analysis

  • Prepare daily, weekly, and monthly MIS reports.
  • Analyze enquiries, quotations, and lost orders to identify business trends.
  • Track marketing and cross-selling initiatives to measure ROI.
  • Provide data-driven insights and recommendations for management decisions.

Requirements

  • Graduate in any discipline (Business/Commerce preferred).
  • Experience: 2–5 years in office coordination, sales support, or executive assistance.
  • Excellent communication and interpersonal skills.
  • Strong proficiency in MS Office (Excel, PowerPoint, Word).
  • Working knowledge of Tally (preferred, training will be provided).
  • Ability to work independently, multitask, and maintain discretion in handling sensitive information.

Job Types: Full-time, Permanent

Pay: ₹15, ₹35,000.00 per month

Work Location: In person

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