Front Desk
8 hours ago
About Us
We are a luxury interior design studio specializing in high-end residential and commercial spaces. Our design philosophy is rooted in elegance, precision, and timeless style. We are seeking a smart, proactive, and well-presented Receptionist / Admin / HR Executive to be the face of our studio and support daily operations.
Key Responsibilities Reception & Front Desk Management
- Greet and welcome clients, visitors, and vendors in a professional and courteous manner
- Manage all incoming phone calls and emails; route them appropriately
- Maintain a clean, organized, and aesthetically pleasing front desk and waiting area
- Manage bookings for client meetings and conference rooms
- Ensure visitor logbook and security protocols are followed
Administrative & Office Coordination
- Maintain daily office operations including facility management and supplies
- Track and manage inventory of office stationery, pantry items, and other consumables
- Coordinate with service vendors (housekeeping, maintenance, courier, etc.)
- Draft emails, memos, and basic documentation as needed
- Organize company files, records, and documentation (physical and digital)
- Prepare basic reports, maintain checklists, and follow up on tasks
Human Resources Assistance
- Assist in end-to-end recruitment process: job posting, resume screening, interview scheduling, follow-ups
- Maintain employee records, attendance, and leave tracking
- Coordinate onboarding and induction for new hires
- Support employee engagement activities and internal communication
- Ensure HR policies and procedures are communicated and followed
- Assist in preparing HR-related documents: offer letters, contracts, confirmations, etc.
Calendar & Meeting Management
- Manage Director's schedule: appointments, travel plans, and meetings
- Set reminders and coordinate with internal team and external clients
- Ensure all meetings are prepared for (materials, room setup, refreshments)
General Support
- Provide administrative support to design and project teams as needed
- Follow up on pending tasks with different departments
- Maintain confidentiality of all sensitive company information
- Handle miscellaneous errands and ad hoc tasks assigned by management
Working Days: Monday to Saturday
Timing: 9:30 AM – 6:30 PM
Job Type: Full-time
Pay: ₹25, ₹30,000.00 per month
Experience:
- total work: 3 years (Required)
Work Location: In person
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