Senior Assistant and Administrator

2 days ago

Pune, Maharashtra, India TUV SUD South Asia Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Title: Senior Assistant and Administrator

Location: Pune, India

Company: TUV SUD South Asia

Job Summary:

We are seeking a highly organized and proactive Senior Assistant and Administrator to support executive leadership at TUV SUD South Asia in a dynamic MNC environment. This role involves a combination of executive support and office administration, including managing the secretariat, handling correspondence, and organizing travel. The ideal candidate will thrive in a fast-paced setting, ensuring smooth day-to-day operations while also supporting special projects.

Key Responsibilities:

Administrative & Executive Support:

  • Manage the secretariat, providing seamless support to two managers.
  • Assist with daily tasks: creating/revising agendas, preparing presentations, and compiling business documents.
  • Manage executive email inboxes, track important topics, follow up on key issues, and handle tasks independently.
  • Oversee calendar and appointment management for executive leadership.

Meeting & Event Coordination:

  • Prepare and follow up on meetings, ensuring all materials and logistics are in place.
  • Organize internal and external meetings, ensuring smooth execution.
  • Independently plan and manage corporate events.

Travel Management:

  • Plan, book, and organize domestic and international business trips.
  • Handle post-trip activities: preparing travel expense reports and follow-ups.

Project Coordination:

  • Create and edit presentations, reports, and business documents.
  • Support cross-departmental collaboration on special projects and internal sustainability initiatives.

Communication & Stakeholder Management:

  • Act as a primary point of contact for business partners, clients, and internal teams globally.
  • Handle professional correspondence in English.

Qualifications & Skills:

  • 8 to 12 years of proven experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator, preferably supporting executive leadership in an MNC environment.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other digital tools.
  • Excellent written and verbal communication skills in English.
  • Ability to work independently, manage confidential information, and prioritize tasks efficiently.
  • Experience with project coordination is a plus.
  • Bachelors degree in Business Administration, Management, or a related field preferred.

What We Offer:

  • A dynamic, collaborative work environment with direct exposure to executive leadership.
  • Opportunities to engage in global sustainability initiatives and impactful projects.

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