Senior Assistant and Administrator

23 hours ago

Pune, Maharashtra, India TUV SUD South Asia Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job Title: Senior Assistant and Administrator

Location: Pune, India

Company: TUV SUD South Asia

Job Summary:

We are seeking a highly organized and proactive Senior Assistant and Administrator to support executive leadership at TUV SUD South Asia in a dynamic MNC environment. This role involves a combination of executive support and office administration, including managing the secretariat, handling correspondence, and organizing travel. The ideal candidate will thrive in a fast-paced setting, ensuring smooth day-to-day operations while also supporting special projects.

Key Responsibilities:

Administrative & Executive Support:

  • Manage the secretariat, providing seamless support to two managers.
  • Assist with daily tasks: creating/revising agendas, preparing presentations, and compiling business documents.
  • Manage executive email inboxes, track important topics, follow up on key issues, and handle tasks independently.
  • Oversee calendar and appointment management for executive leadership.

Meeting & Event Coordination:

  • Prepare and follow up on meetings, ensuring all materials and logistics are in place.
  • Organize internal and external meetings, ensuring smooth execution.
  • Independently plan and manage corporate events.

Travel Management:

  • Plan, book, and organize domestic and international business trips.
  • Handle post-trip activities: preparing travel expense reports and follow-ups.

Project Coordination:

  • Create and edit presentations, reports, and business documents.
  • Support cross-departmental collaboration on special projects and internal sustainability initiatives.

Communication & Stakeholder Management:

  • Act as a primary point of contact for business partners, clients, and internal teams globally.
  • Handle professional correspondence in English.

Qualifications & Skills:

  • 8 to 12 years of proven experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator, preferably supporting executive leadership in an MNC environment.
  • Strong organizational and multitasking skills with keen attention to detail.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other digital tools.
  • Excellent written and verbal communication skills in English.
  • Ability to work independently, manage confidential information, and prioritize tasks efficiently.
  • Experience with project coordination is a plus.
  • Bachelors degree in Business Administration, Management, or a related field preferred.

What We Offer:

  • A dynamic, collaborative work environment with direct exposure to executive leadership.
  • Opportunities to engage in global sustainability initiatives and impactful projects.

  • Senior Executive Administrative Assistant

    2 weeks ago

    Pune, Maharashtra, India TÜV SÜD Full time ₹ 14,00,000 - ₹ 28,00,000 per year

    Job Title: Senior Assistant & AdministratorLocation:Pune, IndiaCompany:TUV SUD South AsiaAbout the Role:We are looking for ahighly organized,proactive, andconfidentialSenior Assistant & Administratorto support two senior leaders at TUV SUD South Asia. This role blendsexecutive assistance,office administration, andproject coordinationin a...

  • Senior Executive Administrative Assistant

    2 weeks ago

    Pune, Maharashtra, India, Maharashtra TÜV SÜD Full time

    Job Title: Senior Assistant & AdministratorLocation: Pune, IndiaCompany: TUV SUD South AsiaAbout the Role:We are looking for a highly organized, proactive, and confidential Senior Assistant & Administrator to support two senior leaders at TUV SUD South Asia. This role blends executive assistance, office administration, and project coordination in a...

  • Administrative Assistant

    1 day ago

    Pune, Maharashtra, India AllianceBernstein Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company Description:As a leading global investment management firm, AB fosters diverse perspectives and embraces innovation to help our clients navigate the uncertainty of capital markets. Through high-quality research and diversified investment services, we serve institutions, individuals, and private wealth clients in major markets worldwide. Our ambition...

  • Administrative Assistant

    1 day ago

    Pune, Maharashtra, India Riyansh & Co Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Company DescriptionRiyansh & Co. is a trusted provider of comprehensive support services tailored for defense and civil contracts. With a steadfast commitment to excellence, we specialize in sports utility services, office supply, manpower solutions, turnkey projects, and catering. Our services ensure seamless integration into critical defense and civil...

  • Administrative Assistant

    7 days ago

    Pune, Maharashtra, India Avalara Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Pune, IndiaCorporate Experience16293What You'll DoThe Administrative Assistant for our Pune office will provide essential support to ensure smooth execution of executive visits, leadership meetings, and company events. You will also serve as an extension of U.S.-based executive assistants, delivering a seamless, high-level experience visiting leaders. This...

  • Administrative Assistant

    2 weeks ago

    Pune, Maharashtra, India Avalara Full time ₹ 2,50,000 - ₹ 5,00,000 per year

    What You'll DoThe Administrative Assistant for our Pune office will provide essential support to ensure smooth execution of executive visits, leadership meetings, and company events. You will also serve as an extension of U.S.-based executive assistants, delivering a seamless, high-level experience visiting leaders. This role is important for promoting a...

  • Administrative Assistant

    5 days ago

    Pune, Maharashtra, India Avalara Technologies Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    What You'll DoThe Administrative Assistant for our Pune office will provide essential support to ensure smooth execution of executive visits, leadership meetings, and company events. You will also serve as an extension of U.S.-based executive assistants, delivering a seamless, high-level experience visiting leaders. This role is important for promoting a...

  • Personal Assistant

    21 hours ago

    Pune, Maharashtra, India Prashant Deshmukh and Associates Full time ₹ 2,40,000 - ₹ 4,20,000 per year

    Job Description – Personal AssistantPosition: Personal AssistantLocation: PuneReporting to: Director / Senior ManagementRole Overview:The Personal Assistant (PA) will provide high-level administrative, secretarial, and organizational support to the Director. The role requires excellent communication skills, attention to detail, confidentiality, and the...

  • Assistant Manager

    5 days ago

    Pune, Maharashtra, India Banking and NBFC job Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company DescriptionWe suggest you enter details here.Role DescriptionThis is a full-time on-site role for an Assistant Manager located in Pune. The Assistant Manager will be responsible for overseeing day-to-day operations within the banking and NBFC sector. Duties include managing staff, ensuring compliance with regulations, handling customer queries and...

  • Administration Assistant

    1 week ago

    Pune, Maharashtra, India Lupin Full time ₹ 3,00,000 - ₹ 4,50,000 per year

    Transportation/Travel Management: Daily transportation of employees, Bus routes preparation, Grievance resolution, Booking car rentals for company associates (specifically for second shift)Ensuring availability of snacks for all associates, Overseeing dinner arrangements, Providing required admin and housekeeping support to all departments during second...