Administrative Assistant

What You'll Do

The Administrative Assistant for our Pune office will provide essential support to ensure smooth execution of executive visits, leadership meetings, and company events. You will also serve as an extension of U.S.-based executive assistants, delivering a seamless, high-level experience visiting leaders. This role is important for promoting a culture of collaboration, inclusivity, and hospitality. As an extension of our U.S.-based executive assistants, the Administrative Assistant will help deliver a seamless, high-quality experience for leaders and teams visiting Avalara offices in India. The ideal candidate will be dynamic and with a passion for supporting people and contributing to Avalara's vibrant workplace culture. You will report to the Manager, Executive Assistants

What Your Responsibilities Will Be

• Be primary contact for executives visiting India offices.
• Coordinate company-wide events and meetings (e.g., Grace Hopper Conference, 20th Anniversary Celebration, GTM Summit, Company Meeting, India Leadership Meeting).
• Be main contact for the Avalara CLUB incentive program, with a focus on supporting India winners.
• Partner with the immigration team to assist with visa-related processes.
• Support scheduling and coordination of meetings, including booking conference rooms and arranging equipment.
• Manage travel and logistics for visiting executives and teams.
• Collaborate with U.S. executive assistants to provide a "white glove" experience for executives in India.
• Provide administrative support for ad-hoc and projects.
• Be backup for the receptionist, ensuring front desk operations continue smoothly during absences of the Workplace Specialist

What You'll Need to be Successful

• 2+ years of experience in an administrative or office support role.
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency in Microsoft Office Suite and other office management tools.
• Comfortable working with all levels of management.
• Experience working in a corporate environment.
• Familiarity with office management systems.
• This is an in-office role based in India, requiring presence during standard business hours.
• Flexibility in working hours required to support executive visits or special events

#LI-Onsite

Avalara is an AI-first Company

Avalara is an AI-first company.
AI is embedded in our workflows, decision-making, and products.  Success here requires embracing AI as an essential capability.

• You'll bring experience using AI and AI-related technologies, ready to thrive here.

• You'll apply AI every day to business challenges - improving efficiency, contributing solutions, and driving results for your team, our company, and our customers.

• You'll grow with AI by staying curious about new trends and best practices, and by sharing what you learn so others can benefit too.

How We'll Take Care of You

Total Rewards 

In addition to a great compensation package, paid time off, and paid parental leave, many Avalara employees are eligible for bonuses. 

Health & Wellness 
Benefits vary by location but generally include private medical, life, and disability insurance. 

Inclusive culture and diversity 
Avalara strongly supports diversity, equity, and inclusion, and is committed to integrating them into our business practices and our organizational culture. We also have a total of 8 employee-run resource groups, each with senior leadership and exec sponsorship. 

What You Need To Know About Avalara

We're defining the relationship between tax and tech.

We've already built an industry-leading cloud compliance platform, processing over 54 billion customer API calls and over 6.6 million tax returns a year. Our growth is real - we're a billion dollar business - and we're not slowing down until we've achieved our mission - to be part of every transaction in the world.

We're bright, innovative, and disruptive, like the orange we love to wear. It captures our quirky spirit and optimistic mindset. It shows off the culture we've designed, that empowers our people to win. We've been different from day one. Join us, and your career will be too.

We're An Equal Opportunity Employer

Supporting diversity and inclusion is a cornerstone of our company — we don't want people to fit into our culture, but to enrich it. All qualified candidates will receive consideration for employment without regard to race, color, creed, religion, age, gender, national orientation, disability, sexual orientation, US Veteran status, or any other factor protected by law. If you require any reasonable adjustments during the recruitment process, please let us know.

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