Documentation Executive

1 week ago

Vashi Navi Mumbai Maharashtra, India Amanzi logistics Full time ₹ 3,00,000 - ₹ 6,00,000 per year

Documentation & Compliance:

  • Prepare and verify Shipping Bills, Bills of Entry, invoices, packing lists, COO, BL/AWB, duty exemption and drawback documents.
  • Ensure compliance with customs, DGFT, and international trade regulations.
  • Identify and resolve missing/incorrect documents before submission.
  • Maintain proper records of all export–import documentation and certificates.

Export Operations

  • Draft and manage export documentation and coordinate with shipping lines, freight forwarders, and CHA.
  • Follow up on vessel schedules, container allocation, and cargo movement up to cut-off.
  • Support LC/BRC-related documentation and share daily export status updates.

Import Operations

  • Prepare import documentation including BOE, duty documents, licenses, and certificates.
  • Coordinate with CHA, shipping lines, and port authorities for timely clearance.
  • Track unloading, DO collection, and movement of goods to delivery points.
  • Share daily import clearance updates with the manager.

Coordination & Communication

  • Liaise with clients, CHA, customs authorities, shipping lines, ports/ICDs/CFSs, and internal teams.
  • Provide shipment status updates and resolve documentation discrepancies.
  • Support MIS reporting and additional tasks assigned by management.

Requirements

  • 3 to 5 years of experience in export/import documentation or CHA/freight forwarding.
  • Strong knowledge of customs regulations, DGFT processes, INCOTERMS, and trade documentation.
  • Proficient in ICEGATE, DGFT portal, and MS Office.
  • Excellent communication, attention to detail, and ability to manage multiple shipments.
  • Proactive, organized, and able to work under deadlines.

Job Type: Full-time

Pay: ₹20, ₹35,000.00 per month

Benefits:

  • Health insurance

Work Location: In person

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