Documentation Executive

5 hours ago

CBD Belapur Navi Mumbai Maharashtra, India Aastral Global Full time ₹ 3,00,000 - ₹ 3,60,000 per year

Documentation Executive – Ocean Freight

Location: CBD Belapur

Department: Documentation / Operations

Reports To: Documentation Manager / Director

Job Overview

We are looking for a detail-oriented Documentation Executive with prior experience in ocean freight forwarding. The role involves preparing, managing, and verifying shipping and customs documentation for import/export shipments. The candidate must have sound knowledge of CHA processes, ICEGATE software, international trade compliance, and excellent coordination skills with shipping lines, transporters, and clients.

Key Responsibilities

  • Preparation of Documents
  • Prepare and verify Bill of Lading (BL), Shipping Instructions, Commercial Invoices, Packing Lists, COO, and other trade documents.
  • Ensure accuracy and compliance with INCOTERMS, Letters of Credit (LC), and customs regulations.
  • Coordination & Communication
  • Liaise with clients, shipping lines, CHA, overseas agents, and transporters for smooth execution of shipments.
  • Follow up with shipping lines for BL release, draft approvals, and confirmations.
  • Coordinate with CHA for customs clearance documentation.
  • Compliance & Record Keeping
  • Ensure timely filing of SI (Shipping Instructions), IGM/EGM, Advance Filing Rules (AFR), VGM submission etc.
  • File and track Shipping Bills and Bills of Entry through ICEGATE.
  • Maintain proper records of all documentation as per company policy.
  • Stay updated with DGFT, Customs, and Shipping Line notifications.
  • Operational Support
  • Assist the operations team in cargo planning, vessel schedule tracking, and shipment status updates.
  • Support customer service team with shipment-related queries.

Key Skills & Competencies

  • Strong knowledge of ocean export/import documentation.
  • Familiarity with CHA formalities and customs processes.
  • Mandatory: Hands-on experience with ICEGATE software for filing and tracking.
  • Good communication & coordination skills with stakeholders.
  • High attention to detail and ability to work under pressure.
  • Proficiency in MS Office (Excel, Word, Outlook).
  • Knowledge of ERP / logistics software will be an added advantage.

Qualifications & Experience

  • Graduate in Commerce / Logistics / International Trade or related field.
  • 2–5 years of experience in documentation within a freight forwarding / shipping / CHA firm.
  • Knowledge of sea freight operations is mandatory (air knowledge will be a plus)

Job Types: Full-time, Permanent

Pay: ₹300, ₹360,000.00 per year

Benefits:

  • Health insurance
  • Provident Fund

Work Location: In person

  • Documentation Executive

    2 weeks ago

    CBD Belapur, Navi Mumbai, Maharashtra, India Renown Container Lines Pvt. Ltd. Full time ₹ 1,80,000 - ₹ 3,60,000 per year

    Job Title: Documentation ExecutiveCompany: Renown Container LinesLocation: Belapur, Navi MumbaiAbout UsRenown Container Lines is a trusted name in the container shipping industry, specializing in NVOCC operations and international freight forwarding. We are committed to delivering seamless logistics solutions across global trade routes with efficiency,...

  • Export Documentation Executive

    17 hours ago

    CBD Belapur, Navi Mumbai, Maharashtra, India Karyya Full time

    Job Role **:Export Documentation Executive**: - Work Location : CBD Belapur, Navi Mumbai **Job Description**: - Export BL documentation, - should have knowledge of preparing BL draft, - submitting SI with shipping lines, - releasing final BL. Qualification: Any Graduate Experience : 1 to 5 Yrs Gender : M/F ( Both) **Job Types**: Full-time, Regular /...

  • Import Documentation Executive

    2 days ago

    CBD Belapur, Navi Mumbai, Maharashtra, India Orbit Associate Full time ₹ 2,16,000 - ₹ 3,60,000 per year

    Role : Documentation ExecutiveWork Location : CBD Belapur, Navi MumbaiJob Description :Good knowlwdge on DO Preparation/Release, DSR , ODEX etc.. for Imports.Prepare and maintain Daily Status Reports (DSR) with proper updates to consignees.Check BL copies received from AgentCoordinating with the customerCoordination with Shipping line/CHAShipment tracking,...

  • Accountant and Export Document Executive

    5 days ago

    CBD Belapur, Navi Mumbai, Maharashtra, India Asian Exporters' Chamber of commerce and Industry (AECCI) Full time ₹ 2,00,000 - ₹ 2,40,000 per year

    Job Title: Accountant & Admin ExecutiveLocation: CBD Belapur, Navi Mumbai (Preference for candidates residing nearby)CTC: Up to ₹ 3 LPARole OverviewA dual-role opportunity for a proactive and independent professional. The selected candidate will manage both accounting and administrative/export documentation responsibilities in a dynamic work...

  • Import Documentation Executive

    1 week ago

    CBD Belapur, Navi Mumbai, Maharashtra, India EXIM PLACEMENTS Full time

    1 Handing the import documentation and if required Export documents. 2 Regular updates and follow up with suppliers / liners 3 Dealing with various forwarders for arranging delivery 4 Regular follow up with internal departments to get updates on supplier issues. 5 Maintaining data of all clients / potential clients 6 Ensuring the efficiency and...

  • Import Documentation Executive

    1 week ago

    CBD Belapur, Navi Mumbai, Maharashtra, India Austral International Co. Full time

    IMPORT DOCUMENTATION 1) preparation of - DEEC,RODTEP,BOND, EX BOND, DUTIABLE, FTA,EOU 2) Chapter 28, 29 - knowledge of Info details to be selected, statement details in case of product with Single window showing DC,FS,CAS, supporting documents in case of same 3) Prior to final,query reply 5) DSR report preparation 6) E SANCHIT 7) Sims,Nims knowledge 8) ADC...

  • Import Documentation Executive

    7 days ago

    CBD Belapur, Navi Mumbai, Maharashtra, India Austral International Co. Full time ₹ 1,20,000 - ₹ 3,60,000 per year

    IMPORT DOCUMENTATION1) preparation of - DEEC,RODTEP,BOND, EX BOND, DUTIABLE, FTA,EOU2) Chapter 28, 29 - knowledge of Info details to be selected, statement details in case of product with Single window showing DC,FS,CAS, supporting documents in case of same3) Prior to final,query reply4) fssai application5) DSR report preparation6) E SANCHIT7) Sims,Nims...

  • Documentation Sea Export

    6 days ago

    CBD Belapur, Navi Mumbai, Maharashtra, India Bharat logistic solutions pvt ltd Full time

    **Documentation Executive - Sea Export** JD - **Submitting SI (Shipper's Instructions) on various liner portals.**: - **Preparing and releasing B/Ls**. - **Preparing House B/L (HBL) and Master B/L (MBL)**. - **Following up with carriers.**: - **Ensuring timely payment of shipping line invoices**. Skills and Qualifications: - **1 to 2 years of Experience...

  • Operational Executive

    1 week ago

    CBD Belapur, Navi Mumbai, Maharashtra, India Aastral Global Full time

    **Operational Executive (Logistics Documentation & Sales Coordination)** **Location**: Navi Mumbai **Experience**: 1-2 years **Gender**: Female **Responsibilities**: - Handle **logistics documentation** (import/export/shipping). - Coordinate with clients, vendors, and internal teams for smooth operations. - Support the **sales team** with order...

  • Post Sales Executive

    17 hours ago

    CBD Belapur, Navi Mumbai, Maharashtra, India Property Pistol Full time

    Will support and manage quality checking, follow-up with stakeholders, data validation etc. - Updating Revenue details/ basic details of the clients in the software ensure a smooth fulfillment process etc. - Able to collaborate with remote teams and coordinate activities to complete the assigned deliverables. - To generate a report from our Software. -...