Office Administrator

2 weeks ago

Chennai, Tamil Nadu, India OEC Full time ₹ 3,00,000 - ₹ 6,00,000 per year

Job Title: Office Administrator Job Location: Chennai Experience : 7+ Years

Job Summary/Objective:

 ProvidesavarietyoffacilitiesandgeneralofficeadministrationsupportfortheChennai,India office location, and ensures efficient and smooth operations of the physical work site.

Key Responsibilities & Duties(essential to the job)


• Maintains and distributesDaily/Weekly/Monthly WFO reports.

• Arranging the decoration items and decorating the office with the help of housekeeping     staff/vendors in the event
   of special occasions and festivals.

• Coordinating for blockingHotel banquet halls or Amphitheatre forOEC events

• Sending petty cash billstoOffice Manager with bill summary, petty cash tracker spreadsheet, and copy ofthebills
beforethe8thof everymonthforthefirst cyclepayment.

• Coordinating with the Admin team forspecial events and projects, including HR activities and special occasions

• Greeting visitors and directing themto the appropriateoffice/person.

• Coordinating forreserving tablesinrestaurantsforlunch/dinnerforthe Leadership team/Managerswith the OEC India visitors


• Responsibilities with Country Leader
o Managing the Country Leader's calendarforregularmeetings.
o Compiling data efficiently to prepare reports asrequired by the Country Leader.
o Demonstrating proficiency in creating effective PowerPoint presentations for meetings


• TravelArrangementfor OECIndia Visitors.
o Arranging invitation letter
o Coordinatingandarranging forhotelroomreservationsforstay.
o Arranging airport pick on arrival and drop on departure and Daily pick and drop for office commute.
o Arrangingmealsfor visitors asperthe agenda.
o Coordinate with the Leadership team and respective Managers to prepare the visitor's calendar and
schedule the Microsoft Team's invite for the same.


• ArrangementforOECIndia Employees' overseas travel.
o Arranging invitation letters and cover letter
o Coordination fortheVisa process
o Supporting Forex card/currency process
o Arranging Air ticket booking
o Coordinatingandarranging forhotelroomreservationsforstay.
o Airport Pick on arrival and drop on departure and daily pick and drop for office commute at the destination.

• WorkonanAdhoc requestifthere is any.

J O B / ROLE D E S C R I P T I O N
Education
AGeneral Certificateof Education (GCE)isrequired.
Experience, Skills, and Key Competencies
Atleast7yearsofofficeadministrativesupportexperienceisrequired.
Must also be able to demonstrate the following skills and abilities:

• Acustomerservice-oriented approach.

• Excellent verbal and written communication skills.

• Excellent organizational and problem-solving skills with attention to detail.

• Proficiency in Microsoft Office Suite or related software necessary to create and maintain reports and logs.

• Ability toworkindependentlyandpushtasks/projectstocompletion,whileprioritizingmultipletasksina fast-paced
environment.

• Able to handle confidential information with discretion.
Special Position Requirements

• Mustbeabletoread,write,understand,andfluently speakEnglish.

• Occasionaltravelmay be required to run local errands.

• Abletobend, lift,stretch, or climbtomaintain equipment and buildings

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