Tender Executive
14 hours ago
Job Summary:
We are seeking a detail-oriented and proactive professional responsible for overseeing the entire tendering and bidding process, from identifying opportunities to preparing and submitting technical and financial bids. The role involves managing e-procurement activities, GEM portal operations, documentation, and contract execution in close coordination with management.
Job location: Mulund west
Key Responsibilities:
- Manage all administrative work related to invitation and submission of bids/tenders as directed by the management.
- Search and identify tenders through platforms like BidAssist and other relevant sources.
- Prepare and compile bid documents, BOQs, and all related submissions within specified deadlines.
- Draft formal letters, communications, and emails for tender and bid-related activities.
- Handle product/catalogue uploads and updates on GEM Portal.
- Create L1 comparisons for direct purchases and ensure cost competitiveness.
- Participate in multiple types of bids: Bunch Bids, RA (Reverse Auction), Custom Bids, Product & Service Bids, BOQ Bids, etc.
- Prepare and submit documentation for execution of written contracts with clients.
- Conduct detailed study of tender documents, qualification criteria, and scope of work to ensure compliance.
- Work with senior management to prepare technical and financial bids.
- Manage E-tendering activities across portals (GEM, E-Procurement, etc.).
- Maintain and update a comprehensive bid submission status list (qualified/disqualified).
- Coordinate with finance to prepare EMD/BG (Earnest Money Deposit/Bank Guarantee) details.
- Maintain records and filing of all contracts, BG documents, and critical submissions in both physical and digital formats.
- Track and report project execution updates daily to the Director.
- Ensure timely preparation and submission of all bid/tender documents.
- Develop expertise in GEM and e-procurement portals and continuously optimize processes.
- Effectively utilize MS Office tools (Word, Excel, PowerPoint) for documentation, reporting, and presentations.
Required Skills & Competencies:
- Strong understanding of tendering, bidding, and procurement processes.
- Proficiency in GEM and e-procurement portals.
- Excellent documentation, drafting, and communication skills.
- Advanced knowledge of MS Office (Word, Excel, PowerPoint).
- Exceptional time management and ability to meet tight deadlines.
- Strong organizational skills with attention to detail.
Preferred Qualifications:
- Graduate in Business Administration, Commerce, Engineering, or related field.
- Minimum 2–4 years of experience in tendering, bidding, or procurement roles.
- Familiarity with Reverse Auctions, BOQs, GEM tenders, and contract
Job Types: Full-time, Permanent
Pay: ₹20, ₹30,000.00 per month
Benefits:
- Provident Fund
Education:
- Bachelor's (Required)
Experience:
- Tender: 1 year (Required)
- Gem Portal: 1 year (Required)
- B2B sales: 1 year (Required)
- BOQ: 1 year (Required)
- BOM: 1 year (Required)
- Govt Tender: 1 year (Required)
Location:
- Mulund West, Maharashtra (Required)
Work Location: In person
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