Senior Executive Tender

3 days ago

Pune, Maharashtra, India UNIVASTU Full time ₹ 5,00,000 - ₹ 15,00,000 per year

Senior Executive Tender & Proposal

Department: Tender & Proposal / Contracts

Location: [Project / HO Location]

Reports to: GM Tender & Contracts

Experience: 3 to 6 years in government tendering (contractors side)

Qualification: BE (Civil) or B.Com with PG/MBA in Contracts, Infra Management (Preferred)

Preferred Background: EPC Contractor, Infrastructure Developer, Roads, Water Supply, Government Works

Job Summary:

The Senior Executive – Tender & Proposal plays a critical role in handling public sector tenders, ensuring regulatory compliance, preparing technically accurate bids, and maintaining timely follow-ups with government clients. The role demands strong coordination skills, attention to detail, and sound knowledge of government procurement systems.

Key Responsibilities:

1. Tender Identification & Pre-Bid Analysis

  • Regularly track tenders from government portals (GeM, CPPP, eProc portals, etc.)
  • Filter and share relevant tenders with internal stakeholders based on eligibility and scope
  • Study NIT, RFP, BOQ and other documents for compliance and risk assessment
  • Raise technical and commercial queries before pre-bid meetings
  • Maintain tracker of upcoming tenders with deadlines and key requirements

2. Bid Preparation & Documentation

  • Prepare and compile technical and commercial proposals in line with tender norms
  • Ensure submission of valid certificates: solvency, GST, PAN, PF, EMD, BG, etc.
  • Draft cover letters, affidavits, declarations and format-specific documents
  • Adhere to detailed guidelines (font, sequence, stamps, notarization, etc.)
  • Coordinate with internal departments (Accounts, Engineering, Admin) for required data

3. Client Coordination & Government Liaising

  • Daily coordination with government clients for clarification, site visits, or pre-bid meetings
  • Ensure smooth communication with client engineers and tender authorities
  • Resolve compliance-related queries raised by department or consultants
  • Coordinate submission of hard copies, forms, and other offline documentation
  • Build relationships with departmental staff to ensure process flow and updates

4. Regulatory Compliance & Process Accuracy

  • Verify compliance with PWD, CPWD, SOR, GFR, and department-specific guidelines
  • Avoid errors in credentials, signatories, and upload formats to prevent bid rejection
  • Maintain detailed records of corrigendum/addenda updates and ensure incorporation
  • Ensure proposal audit readiness and proper version control
  • Update statutory document expiry and renewal trackers

5. Post-Submission Tracking & Documentation

  • Follow up with clients on bid opening dates, technical/commercial evaluation
  • Record bid status – L1, disqualified, withdrawn, or re-invited
  • Maintain MIS of all tenders submitted with clear remarks and next actions
  • Coordinate with legal or commercial teams in case of dispute or clarification letters
  • Archive scanned and hard copies of complete bid foldersRole & responsibilities

Preferred candidate profile

Qualification: BE (Civil) or B.Com with PG/MBA in Contracts, Infra Management (Preferred)

Experience: 3 to 6 years in government tendering (contractor's side)

Preferred Background: EPC Contractor, Infrastructure Developer, Roads, Water Supply, Government Works

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