Senior Executive Tender

3 days ago

Pune, Maharashtra, India UNIVASTU Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Senior Executive Tender & Proposal

Department: Tender & Proposal / Contracts

Location: [Project / HO Location]

Reports to: GM Tender & Contracts

Experience: 3 to 6 years in government tendering (contractors side)

Qualification: BE (Civil) or B.Com with PG/MBA in Contracts, Infra Management (Preferred)

Preferred Background: EPC Contractor, Infrastructure Developer, Roads, Water Supply, Government Works

Job Summary:

The Senior Executive – Tender & Proposal plays a critical role in handling public sector tenders, ensuring regulatory compliance, preparing technically accurate bids, and maintaining timely follow-ups with government clients. The role demands strong coordination skills, attention to detail, and sound knowledge of government procurement systems.

Key Responsibilities:

1. Tender Identification & Pre-Bid Analysis

  • Regularly track tenders from government portals (GeM, CPPP, eProc portals, etc.)
  • Filter and share relevant tenders with internal stakeholders based on eligibility and scope
  • Study NIT, RFP, BOQ and other documents for compliance and risk assessment
  • Raise technical and commercial queries before pre-bid meetings
  • Maintain tracker of upcoming tenders with deadlines and key requirements

2. Bid Preparation & Documentation

  • Prepare and compile technical and commercial proposals in line with tender norms
  • Ensure submission of valid certificates: solvency, GST, PAN, PF, EMD, BG, etc.
  • Draft cover letters, affidavits, declarations and format-specific documents
  • Adhere to detailed guidelines (font, sequence, stamps, notarization, etc.)
  • Coordinate with internal departments (Accounts, Engineering, Admin) for required data

3. Client Coordination & Government Liaising

  • Daily coordination with government clients for clarification, site visits, or pre-bid meetings
  • Ensure smooth communication with client engineers and tender authorities
  • Resolve compliance-related queries raised by department or consultants
  • Coordinate submission of hard copies, forms, and other offline documentation
  • Build relationships with departmental staff to ensure process flow and updates

4. Regulatory Compliance & Process Accuracy

  • Verify compliance with PWD, CPWD, SOR, GFR, and department-specific guidelines
  • Avoid errors in credentials, signatories, and upload formats to prevent bid rejection
  • Maintain detailed records of corrigendum/addenda updates and ensure incorporation
  • Ensure proposal audit readiness and proper version control
  • Update statutory document expiry and renewal trackers

5. Post-Submission Tracking & Documentation

  • Follow up with clients on bid opening dates, technical/commercial evaluation
  • Record bid status – L1, disqualified, withdrawn, or re-invited
  • Maintain MIS of all tenders submitted with clear remarks and next actions
  • Coordinate with legal or commercial teams in case of dispute or clarification letters
  • Archive scanned and hard copies of complete bid foldersRole & responsibilities

Preferred candidate profile

Qualification: BE (Civil) or B.Com with PG/MBA in Contracts, Infra Management (Preferred)

Experience: 3 to 6 years in government tendering (contractor's side)

Preferred Background: EPC Contractor, Infrastructure Developer, Roads, Water Supply, Government Works

  • Executive - Tendering, Sr. Executive Tendering, AM - Tendering

    3 days ago

    Pune, Maharashtra, India TUV SUD South Asia Full time US$ 80,000 - US$ 1,20,000 per year

    Job Title: Executive - Tendering / Sr. Executive - Tendering Job Description: The Executive/Tendering role involves managing the tendering process for various projects, ensuring the submission of accurate and competitive bids in accordance with client specifications and deadlines. The ideal candidate will be responsible for researching client requirements,...

  • Tendering Executive

    5 days ago

    Pune, Maharashtra, India Vasu infosec pvt ltd Full time

    We are looking for a Tender Executive to handle tendering processes for firefighting and electrical projects Responsibilities include reviewing tender documents preparing cost estimates coordinating with internal teams and ensuring timely submission The ideal candidate should have knowledge of tender procedures firefighting and electrical systems and...

  • Tender Executive

    3 days ago

    Pune, Maharashtra, India Minimac Systems Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Job Title: Tender ExecutiveCompany: Minimac Systems Pvt LtdLocation: Chakan, Pune (Work from Office)Department: SalesReports to: Department HeadRole & responsibilitiesRegularly monitors ongoing tendersTender Scouting on several Platforms.Managing GeM portal (bidding through GeM, Category generation and upload on CRM, Stock management, tracking tender on the...

  • Tender Execution Specialist

    5 days ago

    Pune, Maharashtra, India beBeeCompliance Full time ₹ 12,00,000 - ₹ 20,00,000

    Job Title:Tender Execution SpecialistAs a Tender Execution Specialist, you will be responsible for creating and implementing technical and commercial bid documents in accordance with specifications.Drafting and executing technical and commercial bid documents as per specifications.Managing digital signature registration and catalog uploads on the GeM...

  • Senior Tender Executive

    3 days ago

    Pune, Maharashtra, India Anand Chemiceutics Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Key Responsibilities:Manage complete tendering process for government contracts in hospital infrastructure, IVD, and diagnostics.Identify and evaluate tenders floated by government bodies, public sector undertakings, and healthcare institutions.Handle e-procurement portals (GeM, CPPP, state-level portals) for downloading, preparing, and submitting...

  • Tender Engineer/Tender Executive

    3 days ago

    Pune, Maharashtra, India Skyfam Hr Solutions Full time ₹ 1,04,000 - ₹ 1,30,878 per year

    As a Tender Engineer, you are responsible for managing the end-to-end tendering process for industrial machinery and equipment projects. Your role bridges the technical and commercial teams to ensure accurate, competitive, and timely bid submissions.

  • Senior Tendering Specialist

    11 hours ago

    Pune, Maharashtra, India beBeeEngineering Full time ₹ 12,00,000 - ₹ 18,00,000

    Tendering Engineer Job DescriptionAs a full-time on-site Tendering Engineer, you will be responsible for searching and analyzing tender documents, preparing and submitting tenders, and interpreting technical documents.The ideal candidate should have relevant qualifications in engineering or a related field and experience in preparing and submitting...

  • Senior Tendering Specialist

    2 days ago

    Pune, Maharashtra, India beBeeengineering Full time ₹ 18,000 - ₹ 25,000

    Job Title: Tendering Engineer Job Description:We are seeking a skilled and detail-oriented Tendering Engineer to join our team. The successful candidate will be responsible for tender submissions, document preparation, and communication with clients. Key Responsibilities:

  • Tender Executive- Machine Tools

    3 days ago

    Pune, Maharashtra, India CP HR Services Pvt Full time ₹ 4,80,000 - ₹ 7,20,000 per year

    Position: Tender ManagerLocation: Pune, MaharashtraEducation : Engineering / Mechanical / ElectricalCTC: Up to ₹7 LPAIndustry: Industrial Machinery / Automation Solutions / Capital EquipmentAbout the CompanyWe are a fast-growing manufacturer and exporter of industrial machinery, automation solutions, and precision equipment. Our offerings span across CNC...

  • Tender Executive

    3 days ago

    Pune, Maharashtra, India Rakshak Security Services And Systems Private Full time US$ 60,000 - US$ 1,20,000 per year

    Responsibilities:* Manage tender process from bid solicitation to contract award.* Prepare winning bids with accurate pricing and timely submission.* Collaborate with sales team on strategic proposals and RFIs.* Attend Pre-Bid meetingsOver time allowanceHealth insuranceEmployee state insuranceAnnual bonusProvident fund