Tender and Exports Specialist

Immersive Labz is a leading global medical simulation and technology company.

Our flagship product, Cadaviz, is the most advanced virtual dissection table in the market - offering comprehensive content and a best-in-class user experience. Backed by strong after-sales support, Cadaviz is redefining medical training worldwide.

Headquartered in Pune, India, we operate across 7 countries through our installations and are the No. 1 player in 3 of them. We also have teams based in the USA, Europe, and India, enabling us to serve institutions, doctors and students effectively across regions.

Product Video:

Role Summary:

The
Tender and Exports Specialist
will play a key role in driving business growth for
Cadaviz
, a cutting-edge Virtual Human Dissection and Anatomy Visualization platform. The role will focus on managing
institutional and government tender processes
within India and
export operations
across global markets — ensuring compliance, documentation accuracy, and seamless execution from bid to dispatch.

This position requires a blend of
commercial acumen, regulatory understanding, and operational precision
in handling medical education technology products.

Key Responsibilities:

1. Tender Management

• Identify and track relevant
  government, institutional, and academic tenders
  via
  GeM
  ,
  E-procurement portals
  , and
  university procurement channel (state / central / autonomous) for India.
• Scout for tenders across Asia, Africa, and Europe for Virtual Human Dissection Table through subscribed tender portals.
• Analyse tender documents to ensure compliance with eligibility, specifications, and submission requirements.
• Coordinate with technical, finance, and operations teams to prepare
  accurate and competitive bids
  .
• Prepare all required tender documentation:
  technical specifications, brochures, compliance sheets, pricing formats, and certifications
  (CE, ISO, etc.).
• Submit bids within deadlines, manage EMD/BG processes, and handle any post-bid clarifications.
• Maintain a comprehensive
  tender tracking system
  for pipeline visibility, success ratios, and competitor intelligence.
• Keep track record of accounts receivables / refundable EMDs
• Maintain and track won tenders validity for CMC/AMC, preventive maintenance and flag upcoming deadlines.
• Maintain trackers for all the documentation needed for tender participation with its date of renewal. Flag near expiration documentation and facilitate renewals.
• Maintain a centralized repository of all submitted proposals, tender results, and award status.

2. Proposal Management (Excluding USA):

• Prepare comprehensive technical and commercial proposals for government, institutional, and private clients.
• Manage a centralized communication forum to communicate price quotes and proposals to various institutions.

3. Pricing management

• Monitor and track price parity client wise / country wise for both government and private clients.
• Manage competitive pricing information tender wise / institution wise.
• active bids, shipments, and pending payments.

Qualifications and Experience:

• Bachelor's degree in
  Business, Commerce, Life Sciences, or Engineering
  .
• MBA or PG Diploma in
  International Business / Supply Chain / Healthcare Management
  preferred.
• 3–6 years
  of experience in
  tender management and export operations
  within
  medical devices / medical simulation/healthcare technology
  .
• Strong understanding of
  GeM procurement
  ,
  university tenders
  , and
  export documentation
  .

Familiarity with INCOTERMS, HS codes, and country-specific import/export requirements

Location: Pune (Onsite)

Type: Full-Time (Work from office)