Administration Manager

3 days ago

Delhi, Delhi, India Akums Full time ₹ 4,00,000 - ₹ 12,00,000 per year

Designation- Manager Admin

Working Timings- 9:00 am to 7:30 pm

Working Days- Monday to Saturday

Role & responsibilities

1. General Administration:

  • Oversee day-to-day administrative operations across offices.
  • Manage office infrastructure, housekeeping, and pantry activities.
  • Monitor AMCs and ensure timely renewal of office utilities, licenses, and insurance (if any).
  • Handle asset management, office supplies, and inventory control.
  • Coordinate transportation arrangements for employees and guests.
  • Manage cost control and budgeting for administrative expenses.

2. Facility Management:

  • Ensure upkeep, cleanliness, and preventive maintenance of building premises.
  • Liaise with facility management service providers for HVAC, electrical, plumbing, and maintenance activities.
  • Support in space allocation and seating arrangements as per departmental requirements.
  • Ensure timely repair, renovation, and maintenance work as needed.
  • Coordinate statutory compliance related to the facility (fire safety, electrical audits, etc.).

3. Security Management:

  • Implement and monitor security policies and procedures for personnel, assets, and property.
  • Supervise security agencies and ensure deployment of Security Guards as per requirement.
  • Conduct periodic security audits and ensure compliance with safety norms.
  • Oversee CCTV monitoring, access control systems, and visitor management processes.
  • Investigate and report any security breaches, thefts, or safety incidents.
  • Coordinate with local police and emergency services as necessary.

4. Vendor & Contract Management:

  • Identify, evaluate, and manage vendors for administrative, facility, and security services.
  • Negotiate contracts and ensure service-level agreements (SLAs) are adhered to.
  • Monitor vendor performance and maintain effective vendor relationships.

5. Compliance & Documentation:

  • Ensure compliance with statutory and company policies related to admin and facility operations.
  • Maintain updated records for licenses, agreements, and certifications.

Prepare and present periodic MIS reports on admin, facility, and security performance metrics.

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