Export Documentation Executive

3 days ago

Kolkata, West Bengal, India HI Tech Information And Marketing Full time ₹ 2,00,000 - ₹ 6,00,000 per year

Export Documentation Executive (Shipping Line / Freight Forwarding)

(Hybrid / Work from Home / Part-Time)

Job Overview:

We are seeking an experienced Export Documentation Professional with a strong background in shipping lines, clearing & forwarding (C&F) operations. The ideal candidate will handle complete export documentation processes from booking to post-shipment — ensuring compliance with international trade regulations and smooth cargo movement.

Key Responsibilities:

  • Prepare and verify export documentation such as:

  • Shipping Bills, Bill of Lading (B/L), Invoice, Packing List, Certificate of Origin, and related documents.

  • Coordinate with shipping lines, CHA (Custom House Agents), freight forwarders, and port authorities for timely clearance and dispatch.

  • Handle VGM, SI submission, draft BL approval, and related shipping documentation in line with customer and port requirements.
  • Maintain regular communication with buyers, suppliers, transporters, and shipping agents to ensure accurate documentation and timely updates.
  • Ensure compliance with DGFT, Customs, and port regulations.

  • Track shipments and manage post-shipment documentation such as:

  • EP Copy, EGM filing, and submission of BLs to customers or banks.

  • Handle LC (Letter of Credit) document preparation and scrutiny (if applicable).

  • Maintain digital and physical filing systems for easy document retrieval.
  • Support the finance team in logistics invoicing, payment follow-up, and reconciliation.

Qualifications & Experience:

  • Graduate / Postgraduate (preferably in Commerce, International Trade, or Logistics).
  • 2–5 years of experience in export documentation from a shipping line, CHA, or freight forwarding company.
  • Strong understanding of INCOTERMS, export procedures, and customs clearance.
  • Proficiency in MS Office, shipping portals, ICEGATE, and online documentation systems.
  • Excellent communication skills (written & verbal).
  • Ability to work independently and manage multiple shipments simultaneously.

Work Type & Location:

  • Mode: Hybrid / Work From Home / Part-Time (as per project or shipment cycle).
  • Working Hours: Flexible; must be available during key documentation and shipping deadlines.
  • Location: Open (priority to candidates with prior shipping documentation remote handling experience).

Key Skills:

  • Export documentation & coordination
  • Shipping line operations
  • CHA / C&F process knowledge
  • Customs & port clearance
  • Attention to detail & accuracy
  • LC documentation (preferred)
  • Strong coordination & communication

Salary & Benefits:

  • Competitive salary (based on experience & workload).
  • Performance-based incentives for timely and error-free documentation.
  • Flexible working schedule.

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