Proposal Forms Coordinator

5 days ago


Bengaluru, Karnataka, India Anlage Infotech Full time ₹ 9,00,000 - ₹ 12,00,000 per year

Job title: Proposal Forms Coordinator

Years of experience: 3 4 years (public procurement forms/compliance)

Reports To (title): Proposal Managers (USA) and Win Work Team Lead (India)

Role: Expected functions

Lead all solicitation forms, attestations, certificates that are part of solicitations, client portal for

proposal submissions. Maintain a forms matrix, coordinate signatures, ensure insurance/COI and

legal reviews are complete, and deliver first-time-right compliant packages across U.S. portals.

Job Duties: Responsibilities


• Create and maintain the compliance/forms matrix; perform line-by-line checks of RFP/RFQ

instructions and model contracts.


• Coordinate signatures, notarizations, and corporate information; route legal and

insurance/COI reviews per SOP.


• Complete and validate forms (Affidavits, Certifications, Addenda, Conflict/Disclosure,

DBE/MBE, etc.) including subconsultants.


• Manage portal submissions (e.g., OpenGov, Bonfire, PlanetBids, DemandStar) including

uploads, naming, and envelope locks.


• Track P# creation and other internal references; ensure cover letters, tabs, and labels meet

specifications.


• Maintain audit-ready records; archive final forms and confirmations in the proposal library as

part of closeout.


• Support compliance spot-checks during Pink/Red/Gold reviews; document IQR outcomes

and remediate findings.


• Take constructive feedback and apply it to enhance the delivery.


• Deadline & Task Management.

Scope of the job role: Level of work and its importance to the organization

COMPLEXITY (Variety or uniqueness of tasks; relative difficulty or importance of

work performed; size of unit supported, etc.)

Operates under strict deadlines and zero-defect expectations; manages dependencies across

legal, insurance, and partners.

DECISION-MAKING (Supervision received; independent judgment or initiative;

consequence of error)

Exercises judgment on interpretation of instructions; escalates ambiguities early with

recommended resolutions.

WORKING WITH OTHERS (Titles and number of personnel; type of direction

given)

Liaises with subconsultant admin contacts for complete packages. Coordinates with Proposal

managers for forms compliance and completion.

INTERNAL CONTACTS (Required interaction/relationship with others within the

organization)

Proposal Managers, Legal, Risk/Insurance, Capture/BD, Technical Leads, Print/Production.

EXTERNAL CONTACTS (Required interaction/relationship with others outside the

organization)

Client procurement officers (for portal clarifications), notaries, subconsultant administrators.

Minimum Requirements

EDUCATION AND EXPERIENCE


• Bachelors degree or equivalent experience in business/communications;


• 3–4 years handling public procurement forms.

SPECIAL SKILLS


• Expertise in forms management, checklists, and portal submissions; strong Word/PDF skills

(bookmarks, fillable forms).


• Familiarity with model contracts, insurance requirements, and COI certificates.


• Meticulous attention to detail; ability to work across time zones; strong communication and

follow-through.


• American English grammar proficiency & editing skills.



  • Bengaluru, Karnataka, India AtkinsRéalis Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    We're AtkinsRéalis, a world class Engineering Services and Nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. Created by the...


  • Bengaluru, Karnataka, India SNC Lavalin Fayez Engineering Full time

    Job DescriptionJob DescriptionWe're AtkinsRalis, a world class Engineering Services and Nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the...


  • Bengaluru, Karnataka, India Acme Interiors Full time US$ 60,000 - US$ 1,20,000 per year

    Proposal Coordinator to support our BD activities comprehensive documentation management, client coordination, & presentation. This role is crucial in ensuring seamless RFP processes, client onboarding, project documentation.


  • Bengaluru, Karnataka, India Cision Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Job Description Essential Duties and Responsibilities Proposal Writing:Effectively understand requirements and create accurate, complete and customer-focused responses to formal RFPs, RFQs, RFIs, informal proposals, and other procurement vehicles from academic institutions, corporations as well as federal, state, and local government entities. Take...

  • Proposal Support

    1 week ago


    Bengaluru, Karnataka, India SNC Lavalin Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    Job Description We're AtkinsRéalis, a world class Engineering Services and Nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world....

  • Proposal Head

    2 weeks ago


    Bengaluru, Karnataka, India Techsol Engineers Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company DescriptionTechsol Engineers is a total solution provider for fluid handling applications in various industries, including R&D, Aerospace, Pharma, Dairy, Railway, Shipbuilding, and the Energy sector. Our comprehensive range of products and services are designed to meet the specific needs of our customers. Techsol Engineers is committed to delivering...


  • Bengaluru, Karnataka, India SNC Lavalin Fayez Engineering Full time

    Job DescriptionJob DescriptionWe're AtkinsRalis, a world class Engineering Services and Nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the...


  • Bengaluru, Karnataka, India Anlage Infotech Full time ₹ 6,00,000 - ₹ 18,00,000 per year

    Job title: Proposal Graphic DesignerYears of experience: 3 5 years (proposal design)Reports To (title): Proposal Managers (USA & India) and Win Work Team Lead (India)Role: Expected functionsDesign and produce branded, RFP-compliant layouts, infographics, and presentation materialsthat elevate proposal quality and support win themes. Lead layout in...

  • Proposal Executive

    7 days ago


    Bengaluru, Karnataka, India Aedium Design Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Role OverviewWe are seeking a detail-oriented and proactive professional to manage the end-to-end process of preparing proposals, tenders, RFPs, and RFQs while supporting contract administration and compliance. The role will involve coordinating with internal teams, understanding client requirements, drafting and submitting high-quality documents, and...

  • Proposal Engineer

    1 week ago


    Bengaluru, Karnataka, India LAISTUNG Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Company DescriptionLaistung is a pioneering system integrator and bespoke machine manufacturer specializing in industrial automation solutions. We offer comprehensive turnkey solutions, from conceptual design to project execution. Our expert engineers handle design, construction, testing, delivery, installation, and commissioning of fully automated systems,...