Proposal Executive
5 days ago
Role Overview
We are seeking a detail-oriented and proactive professional to manage the end-to-end process of preparing proposals, tenders, RFPs, and RFQs while supporting contract administration and compliance. The role will involve coordinating with internal teams, understanding client requirements, drafting and submitting high-quality documents, and ensuring adherence to legal and commercial terms. The position plays a key role in securing new business opportunities and safeguarding company interests through well-structured contracts
Key Responsibilities
- Draft, review, and prepare proposals, RFPs, RFQs, EOIs, and tender submissions in line with client requirements and deadlines.
- Coordinate with internal teams (technical, finance, legal, and operations) to gather inputs for proposal documentation.
- Maintain a repository of standard proposal templates, company credentials, case studies, and certifications.
- Track tender portals, industry platforms, and client websites for new business opportunities.
- Ensure timely submission of proposals with complete compliance to instructions, formats, and evaluation criteria.
- Support bid strategy meetings by analyzing requirements, risks, and competitive positioning.
Business Development Support
- Prepare company profiles, presentations, and capability statements for client engagements.
- Assist BD team in pre-qualification documents and registration processes with government and private clients.
- Conduct competitor and market research to strengthen proposals.
- Contribute to continuous improvement of bid processes and win strategies.
Qualifications & Skills
- Bachelor's degree in Business Administration, Engineering, or related field
- 2–4 years of experience in proposals, tenders, or contracts management.
- Excellent written and verbal communication skills.
- Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with tender portals.
- Strong organizational skills with the ability to handle multiple deadlines simultaneously.
- Detail-oriented, analytical, and capable of working independently.
Key Competencies
- Attention to detail and accuracy in drafting documents.
- Strong negotiation and analytical skills.
- Cross-functional collaboration
- Ability to work under pressure and meet strict deadlines.
- Business acumen with a solution-oriented mindset.
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