HR/ Legal Assistant
1 week ago
JOB DESCRIPTION (JD) – LEGAL ASSISTANT
Job Title : Legal Assistant
Department : Legal & Secretarial
Reporting To : Legal Manager
Date :
1. Job Purpose
To support the Legal Department in drafting, documentation, execution, compliance coordination, filing, and administrative legal functions, ensuring smooth and organised operations.
2. Key Responsibilities
A. Documentation & Filing
- Maintain physical and digital files of all agreements, licenses, notices, corporate documents, and compliance papers.
- Index and archive documents for easy retrieval.
- Update Document Register, Agreement Tracker, and other legal logs.
B. Drafting Support
- Fill in the party details in the prepared regular basic drafts
- Provide first-level formatting and document preparation.
C. Coordination & Follow-Up
- Coordinate with internal teams (HR, Sales, Ops, Finance, Admin) for required information.
- Follow up for missing documents, approvals, and signatures.
D. KYC & Document Collection
- Collect and verify KYC documents of clients.
- Maintain updated KYC repository.
E. Execution of Agreements
- Online and offline execution of finalised Agreements
- Manage printing, stamping, signing, scanning, and storage of executed agreements.
- Ensure signatures/initials on all pages.
- Maintain executed agreement register.
F. Compliance Support
- Assist in tracking deadlines, filings, and compliance calendars.
- Prepare checklists & summaries for review.
H. Administrative Support
- Handle scheduling, email organisation, meeting coordination, scanning, photocopying, and couriers related to legal matters.
3. Required Skills
- Good understanding of English language and legal terminology would be added advantage.
- Good communication skills (written & verbal).
- Strong organisation and document-management skills.
- Proficiency in MS Word, Excel, and PDF tools.
- Attention to detail and ability to follow processes.
- Keen on learning Law and Legal system.
4. Qualifications
- Graduate in any stream (Law graduates preferred but not mandatory).
- Freshers welcome; training will be provided.
- Strong willingness to learn legal processes.
5. Work Style & Expectations
- High discipline and accuracy in documentation.
- Ability to maintain confidentiality.
- Proactive follow-up and coordination.
- Quick learner with willingness to support a busy legal department.
Job Types: Full-time, Permanent
Pay: ₹15, ₹20,000.00 per month
Benefits:
- Provident Fund
Language:
- English (Required)
Work Location: In person
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