Executive Assistant To Director
2 weeks ago
- Handle import and export documentation work, work on special sales and support projects, co-ordinate with branding and PR agency, communicate with advisory consultants for assigned projects, analyst industry news and conduct market research, handle advertisement campaign and events, provide assistance in HR activities, manage patent trademark and membership renewal, look after employees mobile connection services, handle MD desk correspondence and calendar activities, MD travel arrangement and meeting planning, keep records and minutes of meetings, co-ordinate with HODs for MIS reports, follow-up with HODs for pending tasks completion, manage customer database, handle office administration support and any other tasks given by management.
Task
Managing Directors office management
Preparation of import and export documentation
Arrange general administration of office
Get involve in branding activities
Handle HOD reports and follow up for reports submission
Plan work schedule of MD and arranged requirement as per schedule
Handle meeting arrangement as per schedule
Submission of daily MIS report
Make travel and stay arrangement
Import and Export Documentation:
Check order processing and follow-up
Follow-up payment processing and remittance intimation
Check material import clearance
Follow-up for other documents like, PO copy, authorization letter, product literature & any other documents etc.
Material repair lot re-export documentation, follow-up and clearance
Special Projects:
Look for vendor development and raw material procurement
Liaison with consultant, labs and filler etc.
Handle product raw material, sample testing etc.
Conduct market research, product launching plan and branding
Take reporting of sales team
Branding and PR Agency:
Work for branding agency finalization, co-ordinate, assist and monitor branding activities
Get approval from the management and finalization of branding collaterals
Monitor timeline, deliverable and payment process etc
Advisory consultants and Interns Co-ordination:
Direct co-ordinate with advisory consultants and update the progress to management
Meet the timeline, follow-up and implement projects on timely manner
Act as one point contact between the consultants and management
Industry News Analysis and Market Research:
Check industry news, analyse and report to management
Conduct market research and update to management
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