Executive Assistant To Managing Director
1 day ago
Requirement
A BSE listed public company based out of Ahmedabad is looking to appoint an Executive Assistant to the MD as
soon as possible. Companys primary business activities include trading of chemicals, metals, minerals and ores,
financial investments, and real estate construction.
Role Summary:
The individual would be required to work in a team environment in delivering the secretarial needs of the companys
senior management team such as diary management, calendar management, travel management, documentation,
tool support and other administrative requirements that may arise on need basis.
Responsibilities:
Support the Director primarily and provide additional support to executive team members, as directed, to ensure
that company goals and objectives are accomplished and that operations run efficiently
Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved,
and best practices are upheld
Manage professional and personal scheduling for Director, including agendas, mail, email, phone calls, client
management, and other company logistics
Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
Provide administrative and office support, such as typing, dictation, spreadsheet creation, emailing, and
maintenance of filing system and contacts database
Comfortable working on a number of activities concurrently
Able to work in a rapidly changing environment and prioritize accordingly
Respond well to deadlines and work outside of normal hours when required
Professional and diplomatic communicator
Quality focused and takes pride in paying attention to detail
Responsible for participation in general administrative duties (copying, filing, archiving), ad-hoc projects,
committees and/ or group events.
Order supplies and keeps inventory well-stocked.
Demonstrate high degree of integrity and confidentiality.
Qualifications:
Minimum of 6 years' experience in an Executive Administrative Assistant role
Experience in calendar management
Adaptable team player
Good problem-solving ability
Strong organizational skills. Comfortable working with people at all organizational levels.
Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges
and basic formatting
Knowledge of general office procedures (e.g., filing, correspondence, scheduling, expenses, calendar)
Effective interpersonal skills
Excellent telephone etiquette
Demonstrate high degree of integrity and confidentiality.
Superior oral and written communication skills
Tact and good judgment in confidential situations and proven experience interacting with senior management
Ability to adapt procedures, processes and techniques to the completion of assignments
Complete knowledge of internal network filing system
College degree is a plus
Compensation:
Compensation will depend on experience and level of proficiency.
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