Personal Secretary

2 days ago

Bengaluru, Karnataka, India Vmetasoft, Inc. Full time ₹ 12,00,000 - ₹ 24,00,000 per year

Overview

The Personal Secretary plays a crucial role in providing high-level administrative and executive support to the CEO or senior management, ensuring smooth coordination of business activities and effective time management. This position requires a proactive, highly organized, and trustworthy individual who can manage sensitive information with discretion, maintain professionalism at all times, and act as the right hand to the executive team in both professional and personal capacities.

Key Responsibilities:

1. Executive Support:

  • Manage the CEO's calendar, schedule meetings, appointments, and travel arrangements efficiently.
  • Prioritize and manage multiple tasks simultaneously, ensuring deadlines are met in a fast-paced environment.
  • Draft, review, and manage correspondence, emails, and official documents on behalf of the CEO.
  • Coordinate and prepare meeting agendas, minutes, and follow-up actions.

2. Office Administration:

  • Serve as a communication link between the executive office and internal departments, clients, vendors, and partners.
  • Maintain accurate records, files, and confidential documentation in both physical and digital formats.
  • Oversee the smooth functioning of the executive office by managing supplies, logistics, and resources as needed.
  • Handle phone calls, inquiries, and communications promptly and professionally.

3. Travel and Event Coordination:

  • Organize and manage travel itineraries, including ticket booking, accommodation, and transportation.
  • Plan and coordinate business meetings, corporate events, and conferences on behalf of the executive.
  • Ensure all travel and event-related documentation is complete and accurate.

4. Confidentiality and Discretion:

  • Maintain confidentiality in handling sensitive corporate and personal matters of the CEO.
  • Exercise good judgment, professionalism, and tact in managing private communications and financial information.

5. Strategic and Personal Assistance:

  • Assist the CEO in daily business operations, presentations, and communication with key stakeholders.
  • Support in personal tasks such as scheduling personal appointments, handling household coordination, or other assigned errands when required.
  • Conduct research, compile data, and prepare reports or summaries as directed.

Key Skills and Attributes:

  • Excellent communication and interpersonal skills, both verbal and written.
  • Strong organizational and time-management abilities.
  • High degree of discretion, integrity, and loyalty.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital productivity tools.
  • Ability to work independently with minimal supervision.
  • Professional appearance, positive attitude, and proactive mindset.
  • Flexibility to handle diverse responsibilities and adapt to changing priorities.

Qualifications and Experience:

  • Bachelor's degree in Business Administration, Management, or a related field preferred.
  • Minimum of 3–5 years of experience in an executive assistant or personal secretary role.
  • Experience in managing senior executives' schedules, travel, and confidential correspondence.
  • Strong command of English; knowledge of additional languages is an advantage.

Remuneration and Benefits:

Compensation will be commensurate with experience and qualifications. Additional benefits may include performance incentives, travel allowances, and opportunities for professional growth within the organization.

Position Title: Personal Secretary

Reports To: CEO / Managing Director

Employment Type: Full-Time

  • Personal Secretary

    1 week ago

    Bengaluru, Karnataka, India MAMUSHITH GROUP Full time ₹ 6,00,000 - ₹ 12,00,000 per year

    This is a full-time on-site role for a Personal Secretary based in Bengaluru. The Personal Secretary will be responsible for providing personal assistance, handling clerical tasks, and offering executive administrative assistance. Daily tasks include managing schedules, making travel arrangements, handling correspondence, and coordinating meetings. The role...

  • Personal Secretary

    6 days ago

    Bengaluru, Karnataka, India Al haadi lifestyles, inc. Full time ₹ 2,00,000 - ₹ 6,00,000 per year

    Role DescriptionThis is a full-time, on-site role for a Personal Secretary located in Bengaluru. The Personal Secretary will handle a wide range of responsibilities, including providing personal assistance, managing clerical tasks, supporting executive administrative roles, and coordinating schedules. The role also involves engaging in effective...

  • Personal Secretary

    5 days ago

    Bengaluru, Karnataka, India Mirabilis Investment Trust Full time ₹ 9,00,000 - ₹ 12,00,000 per year

    Location:BengaluruDepartment:Family OfficeReporting To:Family/Family Office HeadJob BriefWe are seeking a highly responsible and organizedPersonal Secretaryto support a leading family office setup in Bengaluru. The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. You will serve as a key...

  • Personal Secretary To Director

    2 days ago

    Bengaluru, Karnataka, India Gopalan Enterprises Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    Personal Secretary for Director - Job DescriptionPosition Overview: The Personal Secretary for Director is a crucial role that involves providing comprehensive administrative and secretarial support to the Director of an organization. This role requires exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range...

  • Personal Secretary

    1 week ago

    Bengaluru, Karnataka, India Anvase Exim Pvt Ltd Full time ₹ 2,40,000 - ₹ 3,00,000 per year

    Key Responsibilities:Manage and maintain the executive's schedule, including appointments, meetings, and travel arrangements.Handle confidential and sensitive information with integrity and discretion.Act as the primary point of contact between the executive and internal/external stakeholders.Organize and maintain files, records, and documentation (digital...

  • Personal Secretary for National secretary(Hindustan Awam Morcha) Aw

    2 weeks ago

    Bengaluru, Karnataka, India National Industries Research and Development Council(NIRDC) Full time ₹ 5,00,000 - ₹ 5,40,000 per year

    Company DescriptionThe National Industries Research and Development Council (NIRDC) is a prestigious platform established to promote industrial development across sectors, particularly in the Micro, Small, and Medium Enterprises (MSME), Food Processing, Fisheries, and Agriculture industries. Supported by key ministries such as the Ministry of MSME, Ministry...

  • Personal Secretary to Managing Director

    2 weeks ago

    Bengaluru, Karnataka, India Carveout Tech Full time ₹ 5,40,000 - ₹ 7,80,000 per year

    Designation: Personal SecretaryLocation: JayanagarQualification: Any GraduatesLanguages: English with any south indian languageAge: below 35Experience: more than 4 years as a Personal assistant/secretary/ExecutiveNote; other experience will not be considered5 Days working & 2 fixed week offCandidate should be able to travel accross india when ever its is...

  • secretary/ personal assistant

    2 weeks ago

    Bengaluru, Karnataka, India New Horizon International School - Hennur Full time ₹ 3,00,000 - ₹ 6,00,000 per year

    To provide a full secretarial and administrative support service to the Head of the Department.Roles & responsibilitiesProvide a full secretarial and administrative support service.Maintain the diary and arrange appointments as necessary.Type reports and routine correspondence from dictation or written sources.Screen and respond to all incoming telephone...

  • Personal Secretary to the Director Bangalore

    5 days ago

    Bengaluru, Karnataka, India G3 Softech Private Limited Full time ₹ 5,00,000 - ₹ 15,00,000 per year

    About the Job:Seeking a dynamic Personal Secretary to provide personalized private & confidential support the Senior Boss.Job Summary:This role is based in Bengaluru offers a unique opportunity to work closely with the Senior BossIndia's largest global offices located in Bengaluru, designed to foster collaboration, innovation, and employee well-being.In this...

  • Personal Secretary to the Director Bangalore

    1 day ago

    Bengaluru, Karnataka, India G3 Softech Private Limited Full time ₹ 4,00,000 - ₹ 8,00,000 per year

    About the Job:Seeking a dynamic, open minded Personal Secretary to provide personalized private & confidential support the Senior Boss.Job Summary:This role is based in Bengaluru offers a unique opportunity to work closely with the Senior BossIndia's largest global offices located in Bengaluru, designed to foster collaboration, innovation, and employee...