Personal Secretary to the Director Bangalore

2 days ago

Bengaluru, Karnataka, India G3 Softech Private Limited Full time

About the Job
:

Seeking a dynamic Personal Secretary to provide personalized private & confidential support the Senior Boss.

Job Summary:

This role is based in Bengaluru offers a unique opportunity to work closely with the Senior Boss
India's largest global offices located in Bengaluru
, designed to foster collaboration, innovation, and employee well-being.

In this position, she should feel very comfortable coordinating with the boss on his personal activities managing his personal cabin, files, records, folders, attendance and his day-to-day lifestyle including his food, lunch, personal wardrobe, perfume, shopping, clothing, cars and his household properties and managing and organizing boss private, discreet and confidential meetings.

Key Responsibilities
:

  • Coordinate and schedule boss personal and private appointments.
  • Manage all incoming and outgoing communications.
  • Managing, organizing and scheduling private, discreet and confidential meetings for VIP'S, Celebrities, Elite Rich Affluent Class Groups and their personal day to day requirements and managing their hospitality.
  • Organizing late night events, conferences, parties and confidential meetings.
  • Extrovert person and she should be open for private socializing with the boss.

What We're Looking For
:

  • Bachelor's degree or equivalent.
  • Outstanding organizational, time management and interpersonal skills.
  • Excellent verbal and written communication skills.
  • Ability to handle multiple tasks while staying organized.
  • Ability to travel with boss whenever required.

Experience Required
:

  • 7 years to 10 plus years of experience as Personal Secretary or in similar roles.

Schedule:

  • Shift 8 hours General Day Shift
  • Role: Full time permanent position.
  • Work Mode: Hybrid & Onsite
  • 9AM to 5PM IST.
  • Sat and Sun Fixed Offs.
  • Pickup and drop provided from office.

Correspondence and Communication
:

  • Manage the boss email inbox, prioritizing and responding to correspondence as appropriate.
  • Draft professional emails, letters, and documents as required.
  • Facilitate seamless communication between the boss and various teams or stakeholders.

Event and Activity Coordination:

  • Plan and organize events, meetings, and conferences for the boss office.
  • Manage all event logistics, guest lists, and associated administrative tasks.

Ad-Hoc Support:

  • Undertake special projects and research initiatives as directed by the boss.
  • Provide assistance in preparing reports, data analysis, and presentations as needed.

Regards,

HR Team

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