Executive Assistant to CMD

About the Role

We are looking for a proactive and highly skilled Executive Assistant to support our Chairman & Managing Director (CMD) in key strategic, operational, and financial initiatives. This is a high-impact role requiring strong business acumen, analytical skills, and the ability to manage cross-functional coordination in a fast-paced logistics environment.

Key Responsibilities

Strategic Support to CMD

• Provide end-to-end support in driving key business priorities.
• Assist CMD in managing time, follow-ups, project tracking, and cross-functional coordination.

Reporting & Analytics

• Prepare and analyse MIS reports and business dashboards.
• Develop presentations and insights to aid executive decision-making.

Customer & Legal Coordination / Stakeholder Management, Legal Coordination separate point

• Manage customer escalations and coordinate resolution processes.
• Liaise with legal teams for compliance, agreements, and documentation.
• Timely tracking coordination & follow-up on all legal cases, keeping stakeholder informed and actions on track.

Confidentiality, Asset & Finance Management

• Handle confidential information and sensitive matters with utmost discretion.
• Manage CMD's personal finance coordination, investment tracking, and related documentation.
• Oversee asset management and ensure accurate record-keeping and utilization tracking.

Automation & Process Efficiency

• Drive automation of MIS, compliance, and reporting workflows.
• Optimize internal systems for better accuracy and efficiency.

AI Tools & Technology Integration

• Leverage AI-based tools for sales support, market intelligence, and business automation.
• Support in conducting market research using AI tools to gather, process, and analyze relevant market data.

Meetings, Travel & Event Coordination

• Coordinate CMD's schedule including internal/external meetings & Management reviews.
• Plan and ensure all arrangements for corporate meetings, travel, accommodation, and logistics.
• Oversee infrastructure readiness for meetings and guest visits.
• Receive and coordinate visits from important customers, partners, and vendors.

CSR – Michael Foundation

• Coordinate CSR initiatives under the Michael Foundation.
• Monitor advertising and promotion of CSR activities across social media platforms.
• Prepare reports and updates for internal and external stakeholders on CSR impact.

Stakeholder Management

• Develop and maintain strong, trust-based relationships with key internal and external stakeholders to ensure alignment of enterprise architecture with business strategy.
• Facilitate consensus across diverse stakeholder groups by resolving conflicts and promoting a shared vision for organizational goals.

Business Analytics

• Leveraged business analytics tools to gather, interpret, and present key performance data, enabling data-driven decision-making and strategic planning at the executive level.
• Collaborated with cross-functional teams to analyze operational trends and business performance, providing actionable insights to support growth initiatives and organizational efficiency.

Skills & Expertise

• Proven experience in Finance, MIS, Compliance, and Operations
• AI Research & Application – Conducted exploratory research in artificial intelligence to identify automation opportunities in business processes, improving efficiency MIS & Sales Dashboards.
• Budget vs. Actual Analysis
• Vendor & Customer Management
• Revenue Monitoring & Control
• Governance & Compliance
• Advanced proficiency in MS Office and data management tools
• Excellent communication, stakeholder management, and multitasking ability
• High integrity, discretion, and professionalism

What We Offer

• Work directly with CMD on strategic business growth
• Broad exposure across key business functions
• Growth-oriented environment within a dynamic logistics company.

Job Types: Full-time, Permanent

Pay: ₹1,000, ₹1,200,000.00 per year

Benefits:

• Health insurance
• Provident Fund

Ability to commute/relocate:

• Bengaluru, Karnataka: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Corporate finance: 5 years (Preferred)
• Compliance management: 5 years (Preferred)
• Operations management: 5 years (Preferred)

Location:

• Bengaluru, Karnataka (Preferred)

Work Location: In person